Student Housing Information (For New Students)

1. Room Allocation

• ​Basic room allocation

Single (bachelor)	⇒	Shared room (Private bedroom)
Couple	⇒	One-bedroom unit
Family (3 or more members)	⇒	One- or Two-bedroom unit

* Room allocation is subject to availability. There may be exceptions to the standard room allocation.

• Single Student (including Geographical Bachelor)

OIST will allocate "on-campus shared furnished rooms" for prospective students. Upon acceptance, students will have the chance to create a profile and utilize a roommate matching platform. In the event a suitable roommate is not found through the platform, OIST will pair the student with others based on basic information such as gender and allocate a bedroom accordingly. Typically, room assignments will be disclosed 3 to 4 weeks prior to the scheduled arrival date.

*If you require a special room allocation due to physical or mental challenges, please contact the Graduate School (GS). Depending on your situation, we may ask you to provide relevant medical reports or documentation, authenticated by licensed practitioners, to support your request. Following this, collaborative discussions will involve representatives from Ganjuu Wellbeing Services, the OIST Health Center, and the Graduate School to determine the best means of support, including housing allocation. For more information, please refer to the Special Room Allocation Flow.

 

• Relocation with Family

If you are relocating with your family, you may be eligible for a private unit. However, room allocation will be subject to availability. If no suitable on-campus rooms are available, the off-campus option will be considered.
If you are relocating with your family, please contact OIST Housing Management Section. (Click HERE.)

Room allocation will usually be announced three to two weeks before your arrival date.
 

2. Roommate Matching Service (for shared rooms)

Similar to a bulletin board, Housing Management Section (HMS) will create a private channel to help you find a roommate. Only incoming students and current students seeking a roommate can join. 

Your profile will be shared in this private channel, where members can view all profiles and search for potential roommates. You’ll also be able to communicate directly with other members on the platform.

OIST Student Roommate Matching Service

 

3. Housing Information

	Rent, Room Types  Student's Rent Rent for Ph.D. Students OIST students are responsible for 20% of the rent amount of their housing, with the balance provided by the university. *Your rent, deposit, furniture fee, and utility fees will be automatically deducted from your paycheck. Initial Cost Village Area/ Gardens Area  The Gardens Initial Costs
	(Village Area) Furniture and Home Appliances List  Furniture List Standard Mattress size: W120 x D195 x H19 (* Varies by room.) (The Gardens) Furniture List Gardens Bed mattress size W120 x D198 x H26 cm Other than the items on the list, no amenity is provided in the room.
	Village Area ( Village Center, East Court, West Court, South Hill and Hillside Faculty Area) Please choose from the following two companies and sign your own contract. It is recommended that you make arrangements in advance, as it can take some time like one month to set up an Internet connection.Resource Center can assist you if you need language support. au Hikari GLBB Hikari The Gardens Area　Internet is provided by the building management company. Please contact The Gardens Office for more details. The Gardens Office gardens_office@gojin.co.jp
	Pet Regular pets are allowed. Additionally, a pet deposit is applicable. Please contact us if you are relocating with your pets. (student-housing@oist.jp) Pet rules are written in the Lease Agreement (sub-lease) below.
	Parking Parking can be assigned. You can request space from University Parking (OIST members only). Until then, please use the public parking on campus.
	Residential Guide (Village area)  Residential Guide for Village Area Residential Guide (The Gardens)  Residential Guide for the Gardens Area
	Housing Location & Mailing address Whole OIST  Main Campus Map The Gardens  Map of the Gardens area Village Area  Map of Village area Mailing address If you are sending your parcels, please make sure to deliver them after you have moved in.
	Student Housing Information (OIST member-only)

The resident should prepare things like bedding (sheets, pillow), towels, and toilet paper. Items not in the lists above will not be provided.

 

5. Documents to read before arrival

	Sub-lease Agreement *As of December, 2024 contracts are currently under review and subject to change.  Sublease Agreement
	Furniture Agreement (Village Area only) Standard Mattress size: W120 x D195 x H19 (* Varies by room.)
	The Gardens Tenancy Procedures (The Gardens) Bed mattress size W120 x D198 x H26 cm

 

Any questions?

 

Please contact OIST Housing Management Section. (Click HERE.)