Users are responsible for ensuring that information exchanged via e-mail is protected to a level commensurate with the classification of the information. When exchanging information with a classification of ‘confidential’ or higher, strong data encryption must be applied.
The transfer via e-mail of payment information (such as credit card numbers, bank account details), Individual Numbers (My Number), passport information or other personal information is strictly prohibited unless the data is first encrypted.
Refer to the Information Security site for further guidance on managing the risks associated with the use of e-mail. Information Security Site
All administrative employees, and research support employees shall use only the OIST provided e-mail system. The forwarding OIST e-mail to an external e-mail service provider, or access to OIST e-mail servers from external providers is not permitted.