0.3 Responsibilities

 

0.3.1 Designated University officers

The following Designated University Officers are responsible for the initial review, approval, and informing of establishment new or revising PRP chapters.
When he/she establish the Regulations on the specified matters designated by PRP, he/she has the responsibility for maintaining and informing those.

When he/she establish new or revise any Regulations or PRP which contain any other Designated University Officer’s assignment, he/she has responsibility to obtain consent from them by consultation and discussion with relevant departments.

Chapter Title Designated University Officer
0 About the Policies, Rules and Procedures Library Secretary General
1 Who We Are: Founding and Governing Principles President
2 Organization and Governance President
3 Faculty Handbook Dean of Faculty Affairs
4 Research Conduct Provost
5 Graduate School Handbook Dean of the Graduate School
6 University Library Dean of Faculty Affairs
7 Fundraising President
8 Internal Audit Secretary General
9 Auditor's Audit Auditors
10 Land, Buildings and Facilities Vice president for Buildings and Facilities Management
12 Document and Record Management Secretary General
13 Safety, Health and Environmental Protection        Secretary General        Provost
​Vice President for Buildings and Facilities Management
14 Intellectual Property and Technology Transfer Executive Vice President for Technology Development and Innovation
15 Name Use, Endorsements, and Use of University Logos and Trademarks Vice President for Communication and Public Relations
16 External and Internal Communications and Public Relations

Vice President for Communication and Public Relations

Vice President for University Community, Child & Youth Services

17 Information Technology and Security Chief Infomation Officer
18 Telecommunications  Services and Devices Chief Information Officer
19 University Events Vice President for Communication and Public Relations
20 Health and Wellness Program

Secretary General

Vice President for University Community, Child & Youth Services

21 Use of university Resources

Vice President for Buildings and Facilities Management

Vice President for University Community, Child & Youth Services

22 Avoiding Conflicts of Interest & Security Export Control Secretary General
Dean of Faculty Affairs
23 Misconduct and Whistleblower Protection Secretary General
24 Child Care Services Vice President for University Community, Child & Youth Services
25 Campus Housing Vice President for Buildings and Facilities Management
26 Finance and Accounting Vice President for Financial Management
27 Budget Planning , Execution, and Monitoring Vice President for Financial Management
28 Procurement Vice President For Financial Management
29 Travel, meetings and related Expenses Vice President For Financial Management
30 Human Resources Vice President for Human Resource
31 Hiring Process Vice President for Human Resource
32 Work Schedules and Breaks Vice President for Human Resource
33 Leave Vice President for Human Resource
34 Compensation Vice President for Human Resource
35 Benefits Vice President for Human Resource
36 Performance Evaluation Vice President for Human Resource
37 Leaving the University Vice President for Human Resource
38 Discipline Vice President for Human Resource
39 Vice President for Gender Equality and Human Resource Development Vice President for Human Resource
40 Staff Development and Awards Vice President for Human Resource
41 Workplace Health and Safety Vice President for Human Resource
42 University Ombudsperson President
43 OIST University Press CEO

 

 

0.3.2

Any employee who are proposing to establish a new, or revise PRP chapter prepares a draft conforming to the PRP format and other requirements in 0.4.1 and ask to check to the relevant Designated University Officer. The draft agreed by the Designated University Officers shall be reviewed by Rules and Compliance Section and shall obtain approvals from required officers and employees by Documented Approval Process (kessai).

 

0.3.3

Any employee who are proposing to establish new or revise Regulations prepares a draft and the Document for the Approval Process (kessai) by following the procedures in 0.4.2, and shall obtain approvals from relevant Designated University Officer(s) and the Secretary General.

 

0.3.4

Rules and Compliance Section reviews drafts of PRP and Regulations for conformance with Laws, Bylaws, University Rules, other PRP chapters and Regulations, and checked technical details such as PRP chapter format and for spelling errors, typographical errors.

0.3.4.1   Rules and Compliance Section installs the established new or chapter that have been approved by the CEO/President in the appropriate section of the online Policies, Rules and Procedures Library immediately.

0.3.4.2  Rules and Compliance Section informs changes of PRP to School Corporation community by way of using internal websites or other relevant tools.

 

0.3.5

The Secretary General provides a review for content/substance for each draft of established new or revised PRP chapter or Regulation submitted as a Document for Approval Process (Kessai).

 

0.3.6

The CEO/President reviews and gives final approval to a draft of established new or revised PRP chapters submitted as a Document for Approval Process (Kessai).

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