Professional and Career Development Staff
The PCD program administrator is a detail-oriented professional who executes and manages the PCD program which is the credit-bearing program for OIST PhD students. The responsibilities also include organizing, managing, and tracking students and other participants’ progress of the PCD program.
Through the Program for Forming Japan’s Peak Research Universities (J-PEAKS), OIST was awarded 5.5 billion Japanese yen over five years. This substantial grant supports and enhances OIST’s strategic initiatives by providing the means to transform our equipment, hire personnel, and extend collaborative frameworks to support high-quality research. This position will communicate to internal and externals audiences what J-PEAKS is and how it supports the work being done at OIST.
This position is funded by the J-PEAKS Grant, which was approved by the Japan Society for the Promotion of Science (JSPS).
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Organize and manage the PCD events (both mandatory sessions and elective sessions) for PhD students and other participants under the guidance of the PCD coordinator.
- Conduct surveys for PCD events and evaluate the effectiveness of sessions
- Track students and other participants completion and requirement submission materials of PCD courses.
- Disseminate information about professional and career development events to OIST PhD students and other participants offered by external organizations and institutions.
- Other tasks assigned by section manager.
Required
- Bachelor’s degree.
- Ability to communicate in Japanese and English (written and oral) within the work-environment of OIST, as well as with external organizations.
- Experience managing events for graduate students.
- Ability to work independently and as part of a team.
- Ability to manage multiple tasks and complete them in a timely manner.
- Excellent organizational, analytical, and collaboration skills.
- Excellent interpersonal skills.
- Ability to take direction and to give and receive feedback.
- Proficiency with MS Office suite and online meeting software.
Preferred
- Master’s or higher degree.
- Prior work experience in an academic environment.
- Experience working with diverse populations.
Benefits & Resources:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Disability Support
- LGBTQ+ Inclusion & Support Resources
- Cover Letter (English and Japanese)
- English CV
- Japanese CV
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Thank you for your application. Please note that only candidates selected for an interview will be contacted.