Student Affairs Section Administrative Staff
The Graduate School is a division of the OIST Graduate University lead by the Dean of the Graduate School. The Graduate School’s major role is to provide academic services, student support, and administrative support. The Student Affairs Section of the Graduate School is concerned with the everyday requirements of living, health, and welfare of students at OIST.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
The position will support students and assist in clerical, administrative and other duties of the Section in line with the responsibilities listed below.
- General support services for students in terms of residence status, administrative documents, necessary procedures, etc.
- Student counseling and reasonable accommodation related services
- Correspondence with students and others via the office and e-mail, etc.
- Correspondence with governmental offices, etc. in relation to student support services
- Call meetings and take minutes
- Perform daily administrative tasks to support purchasing
- Receive phone calls, visitors, etc. for the student support section
- Maintain public records for the Student Affairs section as needed
- Support committees and meetings of the Graduate School as needed
- Work smoothly with section members and other departments to conduct the business of the section and the Graduate School
- Perform other administrative tasks as needed
(Required)
- Associate's degree/Junior college degree
- Fluency in both business level Japanese and business level English
- Ability to respond to student inquiries in a friendly and appropriate manner
- Those who have computer skills (Word, Excel, PowerPoint, Outlook, Teams, etc.)
- Japanese driver’s license
(Preferred)
- Bachelor's degree
- Work experience at a domestic educational or research institution
Compensation in accordance with the OIST Employee Compensation Regulations.
Annual salary: 2.6million ~ 3million yen
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
- Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)