HR Staff
Division Summary:
At OIST, the HR Division offers comprehensive assistance to staff throughout their entire employment journey, from initial enrollment to exist. Comprised of four distinct sections, each with a unique focus (Recruitment & Training, Assignment, Labor Affairs, and Salary & Attendance Management), the HR Management Section is dedicated to essential HR responsibilities, including social insurance, salary disbursements, and attendance management.
Position Summary：
You will be responsible for addressing various inquiries from international researchers and staff, under the supervision of the HR Management Section Manager. Along with handling social insurance applications, payroll calculations, and attendance management, you will also maintain and update the HR system and employment contracts, process retirements, and share HR information with the campus community. Additionally, you will be involved in specific projects to support the organization's efficiency and growth, as directed by the manager. The HR Division also provides opportunities for job rotation to foster talent development.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Point of contact for various inquiries from staff at OIST
- Support for social insurance administration
- Support for payroll calculation
- Support for staff attendance management
- Support for system administration
- Support for employment contracts (procedures for renewal of employment contracts and retirement of employees)
- On-campus public relations for document submission deadlines and notices
- Other project work as assigned by the manager
- Bachelor's Degree
- Experience using Microsoft Office (especially Outlook, Excel, SharePoint)
- Business level English proficiency (TOEIC 800, equivalent to EIKEN level 2)
- Willingness to learn and apply self-initiated, learning and business practicality, high motivation to tackle unprecedented and new challenges.
- Willingness to take initiative in order to carry out tasks.
- Accuracy and attention to detail, including detailed data entry and preparation
- Interpersonal skills with the ability to tolerate diverse ideas and communicate effectively
- Native level of Japanese language proficiency (JLPT N1 or equivalent for non-Japanese)
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)