Associate Dean for Faculty Recruiting and Evaluation
The Okinawa Institute of Science and Technology Graduate University (www.oist.jp) is seeking to recruit an Associate Dean of Faculty Recruiting and Evaluation, working in the Faculty Affairs Office. OIST is a new and innovative graduate university of science and technology in Okinawa, Japan. The working language is English, and the university community is fully international with more than 50 countries represented. The absence of academic departments facilitates multidisciplinary research across and within faculty research units. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.
The Faculty Affairs Office (FAO), led by the Dean of Faculty Affairs (currently, Prof. Evan Economo), oversees essential functions supporting the success of 91 faculty and ~500 researchers. Central to these activities are the recruitment of world-class new faculty, and the evaluation of existing faculty and their research groups in a rigorous and fair manner. Other responsibilities of the FAO include space allocation, the library, professional and pedagogical development, DEI, misconduct processes, and personnel management.
Position Summary：
The Associate Dean (AD) will be based in the Faculty Affairs Office working with the Dean of Faculty Affairs (DFA). The AD will lead a team (currently four staff members) that administers faculty searches and faculty evaluation (tenure, promotion, and research review) processes for 91 faculty and research units at OIST. The AD will work on the operational level, supporting committees of OIST faculty and external review panels in recruitment and review processes. In addition, the AD will work with the DFA and other University leaders to develop effective policies and procedures. The chosen individual should understand academic norms and processes, be flexible enough to adapt to unfamiliar systems, be able to communicate effectively with faculty, reviewers, and other stakeholders, and be committed to the highest standards of confidentiality.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Work with the Dean of Faculty Affairs to execute high-quality faculty recruitment and faculty evaluations (tenure, promotion, and research unit reviews).
- Work with the Dean, senior university leadership, and faculty to develop effective and transparent policies, rules, and procedures for recruitments and evaluations.
- Manage a team of experienced staff in the recruiting and evaluations section.
- Support the administration and operation of faculty search committees.
- Support the administration and operation of faculty tenure and promotion committees.
- Organize periodic research unit reviews by distinguished external experts.
- Communicate and collaborate effectively with internal and external stakeholders.
- Plan and execute budgets for the section.
- Perform other duties assigned by the Dean of Faculty Affairs.
(Required)
- PhD or comparable advanced degree in an area of science and technology
- Excellent written and conversational communication skills (English)
- Familiarity with academic faculty recruitments
- Familiarity with academic tenure and promotion reviews
- Understanding of equal employment opportunity (EEO) practices
- Ability to work collaboratively with a variety of stakeholders in an academic environment
- Possess the highest standards of professionalism and respect for policies, rules, and procedures
- Ability to exemplify inclusive leadership and inclusive communication in a multicultural environment
- Ability to understand and relate to a wide range of scientific fields and research areas in an interdisciplinary environment
- Good organizational and multitasking skills
- Excellent interpersonal skills
- Ability to plan and manage budgets
- Demonstrable commitment to promoting and supporting DEI and minimizing bias in recruitment and evaluations
(Preferred)
- Direct experience with faculty affairs administration, including recruitment and/or evaluations.
- Experience as a faculty member or principal investigator at an academic institution.
- Strategic thinker able to design effective policy and communicate to stakeholders.
- Ability to contribute to the broader faculty affairs portfolio.
In accordance with the OIST Employee Compensation Regulations
Annual salary: 10 million yen ~ 14 million yen (Up to 17 million Yen could be considered for very experienced candidates.)
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Curriculum vitae in English
- Cover letter in English
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment initially for 2 years, renewable thereafter.
Contract initially with 3 months probationary period (inclusive).
9：00-17：30（Discretionary）