Check the Conference and Workshop Application Calendar (Login required).
Welcome to the Academic Events Support Section
Who are We – Our Portfolio
The OIST Academic Events Support Section:
- manages OIST-funded meetings and their logistics.
- provides one-stop consultation services for preparing academic events at OIST.
- assists in attracting and hosting large international conferences.
- helps faculty in obtaining grants and sponsorship for their meetings.
- oversees external events (rental of conference facilities).
About OIST-funded meetings
“OIST Workshops/Partnership Workshops” are used as a vehicle to provide training in advanced scientific techniques and to share new discoveries at the cutting edge of science. One of the main goals is to expose participants at OIST Workshops to a wide range of scientific approaches and a broad overview of the field of research. By inviting some of the most prominent researchers from around the world, and offering eager workshop participants the unique opportunity to observe the latest advances in science, OIST Workshops strive to become a hub for scientific exchange between Asia and the rest of the world.
Proceed here to information on eligibility and how to apply for “OIST Funded Workshop/Partnership Workshops”. (Login required)
One-stop Consultation Services for Your Event
The Conference & Workshop Section can also offer advice and consultation on a wider range of topics.
We can:
- help select the most suitable venue for your event.
- give advice on handling and arranging event logistics (transportation, accommodation, food, etc.).
- provide technical training and best-practices advice on how to set-up and use OIST venues (Auditorium, Sydney Brenner Lecture Theater, etc.).
- help conduct tests for online and hybrid-events using Zoom.
- provide Zoom-Webinar accounts and training on how to set up (OIST-members only).
To request a consultation, contact us via our ServiceNow inquiry form(OIST-members; login required).
External users can send us an email to venue-reservation@oist.jp
Using OIST Venues for Your Event
In addition to OIST-organized events, OIST hosts various types of international workshops to enhance cooperation with Japanese and overseas research and academic institutions in order to pursue world-class research and education in science and technology in Okinawa. Another objective of OIST is to actively contribute to the sustainable development of the region. To facilitate these objectives, OIST offers state-of-the-art facilities for research, comfortable and convenient lodging for visiting professors and exchange students, and attractive and functional venues for international symposia, workshops, and industrial-related and community-related events. For information on how to apply for the usage of OIST facilities, please see our conference venue website.
General Contact: For more details regarding our section, please send an email to workshop[at]oist.jp (replace [at] with @).
Academic Events Support Section Leader
Yana Maneva <yana.maneva [at] oist.jp>
(replace [at] with @)