J-PEAKS Engagement Coordinator

Assisting the Internal Communications and Events (IC&E) Section with content creation and design duties including, but not limited to:

1. Communications related to the Program for Forming Japan’s Peak Research Universities (J-PEAKS). Activities may include: creation, maintenance, and publication of J-PEAKS-related databases, webpages, and newsletters; assistance with reporting; other efforts related to active promotion of J-PEAKS efforts at OIST.  
2. Preparing material for all OIST internal channels (e.g., OIST's intranet portal, OIST Essentials internal newsletters, print promotional materials, internal websites managed by internal comms, and additional content curation and updates across OIST’s digital and traditional media channels as needed).
3. Working closely and supportively with staff across OIST on matters such as promotion of events, information sharing and best communications practices, staff benefits and promotions, community activities, and opportunities to support cultural and public engagement events.
4. Liaising as required with OIST design and digital staff where relevant. Coordinate translation of IC&E content as needed. Ensure all promotional materials within OIST — both print (e.g., posters, flyers, and trifolds distributed around the entire campus) and digital (e.g., info screens, event websites, and Groups calendar) — are up-to-date and accurate. Editing and proofreading a wide range of administrative materials, and continually promoting this service to OIST staff.
5. Work closely with various departments, sections, and external partners to oversee the planning, preparation, and execution of key university events, ensuring seamless coordination and successful outcomes.  
6. Other divisional duties as required.