Research Unit Administrator (RUA)
The OIST graduate education and research program is cross-disciplinary and aims to be at the leading edge of research in science and technology, including the Life Sciences, the Physical Sciences, and Mathematics. OIST units, currently 80 units and growing, conducts interdisciplinary research in eight fields: Physics, Chemistry, Neuroscience, Marine Science, Environmental and Ecological Sciences, Mathematical and Computational Sciences, Engineering and Applied Science, and Molecular, Cellular, and Developmental Biology. The Research Unit Administrators (RUAs) are involved in such world-class research by performing a full range of administrative duties so they can achieve their objectives. Please see the interview article regarding this position.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Provide day-to-day administrative support for faculty and researchers, and including but not limited to:
- Calendar management, travel arrangements, budget management, procurement of research goods and services, expense settlement, etc.
- Event management, including administrative duties and other pre, on-site, and post-event liaison with internal and external parties
- Operational support for Visiting Scholar Programs
- Administrative work related to external funding
- Daily bilingual (Japanese-English) administrative support
- Hiring arrangements, including corresponding with applicants, publishing job advertisement, etc.
- Management of annual report, scientific productivity data, and website of research unit
- Other administrative duties including operational support for Faculty Affairs Office
(Required)
- Proven ability and communication skills to respond flexibly to the demands of diverse requesters from around the world
- Effective organizational and prioritization skills, with demonstrated high level of accuracy and attention to details
- Ability to speak and write in English and Japanese at a business level
- High degree of personal initiative, be a self-starter
- Computer skills in software (MS Office: Excel, Word, PowerPoint, and Outlook)
- Bachelor’s degree or equivalent practical experience
(Preferred)
- At least three years of secretarial experience
- Working experience in an international research institution/university
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in both English and Japanese
- Curriculum vitae in both English and Japanese
* Applicants whose native language is Japanese are required to submit both documents in English and Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 1 year. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)