Financial Staff

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp)was established in 2011 to conduct internationally outstanding education and research in science and technology, and thus contribute to the sustainable development of Okinawa, and promote and sustain the advancement of science and technology in Japan and throughout the world. 

The campus is situated on the island of Okinawa, with English used as the international language of daily operations in the field of science and technology.  Faculty, students and researchers gather from all over the world to conduct research and open the way to the future of science and technology. With researchers from more than 30 countries, OIST is the one of the best places in the world for educational research, offering an environment with a cultural and intellectual diversity.  

OIST, founded under “Okinawa Institute of Science and Technology School Corporation Act” of Japan, is an educational corporation that is funded mostly by the Japanese Government.  It is, therefore, essential and necessary to manage the finance with integrity, transparency and accountability, while making efforts to earn funds from various sources. 

The acquisition and appropriate execution of budget serves as the essential “lifeline” for OIST to recruit the best academics in the world and to realize world class research and education. It is the Budget Section of the Financial Management Division that takes the responsibility to make efficient and effective budget management, which is extremely important for appropriate and effectual administration of OIST. 

The Budget Section of the Division for Financial Management is currently seeking a Financial Staff to develop annual budget plans and to report budget execution. 

OIST is seeking a responsible and resourceful individual who can contribute to the advancement of science and technology in the world as well as the sustainable development of Okinawa, by tackling on challenges—together with colleagues—that daily tasks pose and by drawing on their own experiences and passion. 

Location 

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities 

This position will be responsible for operations in planning and development below.  

  1. Preparation of budget requests materials 
  2. Analysis, application and report preparation of annual budget (for internal, Cabinet Office, Ministry of Finance, etc.) 
  3. Preparation support of Income and Expense Plan, and Income and Expense Statement for every budgetary resource 
  4. Tasks related to automation and paper elimination of accounting 
  5. Tasks to support audits and inspection by the Board of Audit 
  6. Maintenance of subsidy execution and closing rules and manuals 
  7. Schedule coordination, materials and minutes preparation, etc. regarding budget related meetings 
  8. Perform other tasks as assigned 

*For career development, job rotations may be conducted.

Qualifications 

(Required) 

  • Minimum 2 years of relevant experience in budget and accounting work 
  • High motivation to be a professional in the overall fields of the Division for Financial Management including budget, procurement and travel expense/accounting work 
  • Ability to communicate with related divisions/sections with excelled problem-solving and negotiating skills 
  • Ability to maintain a high level of accuracy and attention to detail 
  • Effective computer skills, including experience with MS Office (Word, Excel, PowerPoint) 
  • Native level Japanese and business level English (Minimum score of TOEIC 600) 

(Preferred) 

  • Experience in using ERP system 
  • Work experience in English-speaking environment 

Report to 

Budget Section Manager

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
  • Access to Child Development Center
  • Access to Schooling Options
  • Language Educateion
  • Recource Center (Daily Life Support in Okinawa)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
 

Application Due Date 

Applications deadline will continue until the position is filled.

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.