Domestic Grants Acquisition Project Specialist

The position

This position is focused on assisting the university in applying for and implementing grants ("Projects"), and as a member of the Dean Research Office for Research, you will assist in project management and implementation of project objectives. Based on the acquisition strategy of the Dean in charge of research and the General Officer, you will be responsible for the substantial overall work of leading each project to success. For ambitious and motivated individuals with a proven track record of successful projects, this will be an opportunity to contribute to the university's key strategic initiatives through a variety of project roles.

The OIST Grants Section is an organization that provides end-to-end support for new grants in Japan, from the preparation stage to the implementation after adoption. Experts with specialized knowledge and skills are working and aim to provide optimal support for individual researchers and cases while exchanging opinions on a daily basis beyond each other's work.

  1. Domestic grant application planning: On-campus coordination of domestic large-scale research grant applications (planning, team formation, researcher consultation, etc.), joint application coordination with partner organizations, etc., support for business launch after adoption, etc.
  1. Experience in managing major government-affiliated projects at domestic research universities, research institutes, government agencies, companies, etc. (It is also assumed that the operation will be carried out through URA exchange with partner organizations such as those who have experience in supporting large-scale grants in Japan).

  2. Those who can use Japanese at a native level and English at a business level in written and oral communication.

  3. Those who have the enthusiasm to perform duties related to this business and have basic business skills such as hospitality, communication skills, and computer skills (Word, Excel, etc.)

Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations.

Submission Documents
  • Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
  • Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.

* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
Job Type
Starting Date
01 April 2024
Employment Term

Full-time, fixed term appointment for 2 years. Contract initially with 3 months probationary period (inclusive).

This contract can be renewed.

Working Hours

Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)



* It will be determined during the selection process

Report To
Domestic Grants Acquisition Officer
Job Location
Main Campus: 1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa
Tokyo Office: 5-11-16 Roppongi, Minato City, Tokyo
Application Due Date
18 February 2024
*Application will be closed once the position is filled.

We thank all those who apply but only those selected for further consideration will be contacted.

【Selection Method】

  • 1st Screening: CV Screening  
  • 2nd Selection: Interview *The 2nd selection will be conducted for the candidates who pass the first screening

【Notification of acceptance or rejection】

  • Results of the 1st screening: Only successful applicants will be notified by February 23, 2024.
If you have any question, please contact us