Academic Affairs Administrative Staff

The position

The Graduate School is a division of the OIST Graduate University led by the Dean of the Graduate School. The Graduate School’s major role is to provide academic services, student support and administrative support.
The Academic Affairs Section of the Graduate School administers and supports the academic program of the Graduate School, supporting students throughout their enrollment until graduation.

Experience and knowledge you can gain from this position:

The successful applicant will gain a broad range of experience and knowledge related to educational administration including organizational skills, use of relevant software packages, records management, communications, and cross-sectional cooperation.


The position will assist in clerical, administrative and other duties of the Section per in line with the responsibilities listed below.

  1. Assist in daily administration of the Academic Affairs section.
  2. Perform routine administration tasks in support of purchasing.
  3. Support Examinations Team Leader in duties for examinations support.
  4. Support Academic Program Team Leader in duties for academic program support.
  5. Telephone reception for the Academic Affairs Section.
  6. Official records management for Academic Affairs Section.
  7. Assist Administrative Assistant staff with student record management and special projects.
  8. Provide secretariat support for Graduate School committees and meetings as needed.
  9. Other administrative tasks as necessary.


  1. Associate Degree
  2.  Proficiency in both English and Japanese


  1. Bachelor’s degree  
  2. Experience in an academic administrative environment.
Compensation and Benefits

In accordance with the OIST Employee Compensation Regulation
Annual salary: 2,600,000 ~ 3,000,000 yen

•    Relocation, housing and commuting allowances
•    Annual paid leave and summer holidays
•    Health insurance (Private School Mutual Aid)
•    Welfare pension insurance (kousei-nenkin)
•    Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
•    Access to Child Development Center
•    Access to Schooling Options
•    Language Education
•    Resource Center (Daily Life Support in Okinawa)

Submission Documents
  • Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
  • Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.


* OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
*  Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications. OIST Privacy Policy
*  Please view our policy for rules on external professional activities
* Further details about the University can be viewed on our website (

Job Type
Graduate School
Starting Date
As early as possible
Employment Term

Full-time, fixed term appointment for 2 years contract initially

Working Hours

Flextime (core time 10:00-15:00) 7.5hrs per day

Job Location
Main Campus: 1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa
Application Due Date
31 March 2024
*Application will be closed once the position is filled.