Academic Affairs Administrative Staff
The Graduate School is a division of the OIST Graduate University led by the Dean of the Graduate School. The Graduate School’s major role is to provide academic services, student support and administrative support.
The Academic Affairs Section of the Graduate School administers and supports the academic program of the Graduate School, supporting students throughout their enrollment until graduation.
Experience and knowledge you can gain from this position:
The successful applicant will gain a broad range of experience and knowledge related to educational administration including organizational skills, use of relevant software packages, records management, communications, and cross-sectional cooperation.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
The position will assist in clerical, administrative and other duties of the Section per in line with the responsibilities listed below.
- Assist in daily administration of the Academic Affairs section.
- Perform routine administration tasks in support of purchasing.
- Support Examinations Team Leader in duties for examinations support.
- Support Academic Program Team Leader in duties for academic program support.
- Telephone reception for the Academic Affairs Section.
- Official records management for Academic Affairs Section.
- Assist Administrative Assistant staff with student record management and special projects.
- Provide secretariat support for Graduate School committees and meetings as needed.
- Other administrative tasks as necessary.
(Required)
- Associate Degree
- Proficiency in both English and Japanese
(Preferred)
- Bachelor’s degree
- Experience in an academic administrative environment.
In accordance with the OIST Employee Compensation Regulation
Annual salary: 2,600,000 ~ 3,000,000 yen
• Relocation, housing and commuting allowances
• Annual paid leave and summer holidays
• Health insurance (Private School Mutual Aid)
• Welfare pension insurance (kousei-nenkin)
• Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
• Access to Child Development Center
• Access to Schooling Options
• Language Education
• Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.
* OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
* Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications. OIST Privacy Policy
* Please view our policy for rules on external professional activities
(https://groups.oist.jp/acd/information-disclosure/).
* Further details about the University can be viewed on our website (https://www.oist.jp).
Full-time, fixed term appointment for 2 years contract initially
Flextime (core time 10:00-15:00) 7.5hrs per day