ERP Implementation Specialist
To provide specialized support to the university’s research units and ERP project team throughout the implementation Digital Transformation with the new SAP enterprise system (S/4H, SF and Concur). This role will act as a facilitator of DX between research unit functions and the ERP core project, ensuring smooth adoption, harmonized processes, clean data migration, and effective training for research stakeholders.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Research Unit & Project Support
- Serve as a facilitator between Research unit and project consultants, clearly communicating business requirements and operational needs.
- Support Research unit users in understanding SAP S/4HANA, Concur, and SuccessFactors functionalities and how they align with business processes.
- Review solution designs and system behavior from a Research unit user perspective and raise concerns or improvement points to the project team.
Data Migration Support
- Support data migration activities, including data preparation, validation, reconciliation, and business sign off.
- Work with Research unit users to confirm data accuracy and completeness prior to system cutover.
Testing Support
- Support system testing activities (SIT, UAT) from the business side.
- Assist in creating test scenarios, executing test cases, and validating test results.
- Coordinate with Research unit users and project consultants to track, analyze, and resolve defects.
User Manuals Creation
- Create and maintain user manuals, quick guides, and operational documentation for end users.
- Ensure documentation reflects actual business processes and system usage.
Internal Trainer
- Act as an internal trainer for Research unit end users, delivering system training and process walkthroughs.
- Support Research unit user readiness and adoption by addressing questions and concerns before and after go-live.
- Serve as a key contact point during go live and early stabilization (hyper care).
- Experience in SAP related projects (S/4HANA, ECC, Concur, SuccessFactors, or similar ERP / HR systems).
- Strong understanding of business processes in at least one of the following areas:
- Finance / Accounting
- Procurement
- Human Resources
- Travel & Expense management
- Experience supporting system testing, data migration, or end user training in DX (enterprise system) implementations.
- Ability to communicate effectively with both Research unit users and technical/project consultants.
- Strong documentation skills and attention to detail.
Preferred Qualifications
- Hands on experience with SAP S/4HANA, SAP Concur, and/or SAP SuccessFactors.
- Experience working in an in-house or business-side role during ERP implementation.
- Experience creating user manuals or delivering system training.
- Ability to work in a fast-paced project environment and manage multiple priorities.
In accordance with the OIST Employee Compensation Regulations (A4).
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Curriculum vitae in English
- Curriculum vitae in Japanese
* Up to 2 references may be requested during the final interview stage.
* Please click APPLY HERE to be redirected to our application platform (Interfolio) and follow the instructions there to upload the required documents.
Declaration
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years.
Contract initially with 6-month probationary period (inclusive).
This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Thank you for your interest in this opportunity. Please note that only shortlisted candidates will be contacted.