The following rules will come into effect for the fiscal year 2025 to ensure equitable access to practice rooms for both recurring and occasional activities while maintaining consistency of the recurring activities and reducing the administrative workload.
Reserving OIST facility for a recreational activity
About Quiet Hours:
Hours between 8pm and 8am are designated as 'Quiet Hours' in the above rooms. During these hours, everyone MUST NOT MAKE ANY NOISE in these rooms. Failing to follow this rule will result in the suspension of the right to reserve these rooms until effective noise-control measures are presented by the respective group, and agreed upon between the RS and the respective group.
RS will also stop accepting reservation requests from other groups that want to use the room for the same/similar activity until the noise-control measures are presented and agreed upon before use.
Respect the residents' living
Since these rooms are inside the campus residential areas, the conductors of the recreational activities held inside these rooms must make sure all of their activity participants respect the residents' living even outside the Quiet Hours while conducting their activities. If a recreational activity receives a complaint about its conduct, all members are requested to take necessary measures to improve the situation. If the situation doesn't improve after three complaints, the activity in question might be suspended until another room that is suitable for the activity is found/available.
Policy enforcement:
- Compliance: All users must adhere to the terms outlined in this policy and OIST PRP regarding use of OIST facilities
- Feedback and adjustments: RS will regularly review the policy's effectiveness and make adjustments as needed, based on community feedback.
Facilities available for recreational activities
Will not be available from 22 December 2025 due to SAP's relocation
Room reservation request for an occasional activity
Room reservation request for a recurring activity
- A 115㎡ room with hard floor. Equipped with a kitchenette and toilets.
- Mainly used for yoga and fitness classes.
- Food and drinks are allowed.
[Available equipment in the room]
- 9 tables (60 x 150 x 70cm)
- 18 chairs
- A locker with 6 boxes
- A whiteboard
- A ping-pong table
- Power outlets
- Wi-Fi
Room reservation request for an occasional activity
Room reservation request for a recurring activity
- A 128㎡ room with hard wooden floor.
- mainly used for martial arts, kickboxing activities.
- Food and drinks are allowed.
[Available equipment in the room]
- A table (60 x 150 x 70cm)
- 2 chairs
- A first-aid kit
- 4 mobile handrails
- 3 mats
- 2 exercise bikes
- A 3-seater bench
- Power outlets
- Wi-Fi
Room reservation request for an occasional activity
Room reservation request for a recurring activity
- A 48㎡ room with some tables and chairs.
- Used for small gatherings, art classes.
- Food and drinks are allowed.
[Available equipment in the room]
- 3 table (60 x 150 x 70cm)
- 8 chairs
- A small whiteboard
- Power outlets
Room reservation request for an occasional activity
- Alcohol consumption is not permitted for private recreational activities.
[Capacity of each room]
CCMR1: A 106㎡ room with 36 tables (60 x 150 x 70cm) and 72chairs. (adjustable)
CCMR2,3,4 : A 30㎡ room with 11 tables (60 x 150 x 70cm) and 22chairs. (adjustable)
[Available equipment in the room]
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- Projector (1,920 x 1200 resolution (native))
- Wireless microphones [1.9Ghz] (3x handheld, 1 x lapel)
- Floor outlets
- Wifi
- Multi Stage Lights
Will not be available from January 2026 due to room use re-arrangements related to the Seaside House renovation work
Room reservation request for an occasional activity
Room reservation request for a recurring activity
- Food and drinks are allowed.
- A 180 ㎡ room 65-90 people
- A bar-style table with power outlets
- Tables, chairs, sofas (adjustable)
- Refrigerator
- Wifi
Will not be available from January 2026 due to room use re-arrangements related to the Seaside House renovation work
Room reservation request for an occasional activity
- Food and drinks are allowed.
- A 200 ㎡ room 65-100 people
- Catering table with power outlets
- Tables, chairs, sofas (adjustable)
- Refrigerator
- Wi-Fi
Will not be available from January 2026 due to room use re-arrangements related to the Seaside House renovation work
Room reservation request for an occasional activity
- 240 ㎡ with hard concrete outside space near the beach (No Swimming = no lifeguard)
- Food and drinks are allowed.
- BBQ Permitted Area
Will not be available from January 2026 due to room use re-arrangements related to the Seaside House renovation work
Room reservation request for an occasional activity
- 80 ㎡ with hard wooden outside space
- Food and drinks are allowed.
- BBQ Prohibited Area
- 6 round tables and 5 chairs (adjustable)
Room reservation request for an occasional activity
- A 240㎡ room 150 people (144 seats; 6 seats for panel discussion)
- Rooms that are normally used for university-organized workshops/conferences.
- The rooms can also be used for recreational activities if there is no schedule conflict with the university/academic events.
- No food or drinks are allowed
[Available equipment in the room]
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- Projector (12000 lumens, 1,920 x 1200 resolution (native))
- Projector screen (VIS ~175”; Screen: 200” fixed)
- Wireless microphones [800Mhz] (4 x handheld, 1 x lapel)
- Non-adjustable tables with chairs
- Power outlets at each seat
- Video-conference system
- Interpretation booth (interpretation capacity: 60 | simultaneous interpretation booth: 2 languages | 60 digital infrared pocket wireless receivers (located inside B250 interpretation booth))
- WiFi
Room reservation request for an occasional activity
- A 130㎡ room 61 people
- Rooms that are normally used for university-organized workshops/conferences.
- The rooms can also be used for recreational activities if there is no schedule conflict with the university/academic events.
- Alcohol consumption is not permitted for private recreational activities.
[Available equipment in the room]
- 61 table (non-adjustable)
- 61 chairs(adjustable)
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- Projector (1,920 x 1200 resolution (native))
- Projector screen (VIS ~150”; Screen: 200”; movable): How to operate the screen
- Wireless microphones [800Mhz] (4 x handheld, 1 x lapel)
- Power outlets
- Video-conference system
- Wifi
- Multi-stage lights
- Blinds
Room reservation request for an occasional activity
- A 117㎡ room 60 people
- Rooms that are normally used for university-organized workshops/conferences.
- The rooms can also be used for recreational activities if there is no schedule conflict with the university/academic events.
- Alcohol consumption is not permitted for private recreational activities.
[Available equipment in the room]
- 57 table (50 x 75 x 70cm) (adjustable)
- 76 chairs (adjustable)
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- Projector (1,920 x 1200 resolution (native))
- Projector screen (VIS ~150”; Screen: 200”; movable): How to operate the screen
- Wireless microphones [800Mhz] (4 x handheld, 1 x lapel)
- Power outlets at each seat
- Video-conference system
- Wifi
- Multi-stage lights
- Blinds
Room reservation request for an occasional activity
- A 100㎡ room 60 people
- Rooms that are normally used for university-organized workshops/conferences.
- The rooms can also be used for recreational activities if there is no schedule conflict with the university/academic events.
- Alcohol consumption is not permitted for private recreational activities.
[Available equipment in the room]
- 60 table (50 x 75 x 70cm) (adjustable)
- 60 chairs (adjustable)
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- Projector (1,920 x 1200 resolution (native))
- Projector screen (VIS ~150”; Screen: 200”; movable): How to operate the screen
- Wireless microphones [800Mhz] (4 x handheld, 1 x lapel)
- Power outlets
- Video-conference system
- Wifi
- Multi-stage lights
- Blinds
Room reservation request for an occasional activity
Food and drinks are allowed. However, alcohol consumption is not permitted for private recreational activities.
[Available equipment in the space]
- Wi-Fi
- Power outlets (usage must be requested in advance.)
Room reservation request for an occasional activity
- A 605 ㎡ room 493 people
- No food or drinks are allowed
[Available equipment in the room]
- Podium with connectors (HDMI, USB-C, mini DP and VGA)
- 4K enhancement laser projector
- Resolution: 1,920 x 1200 resolution (native)
- Projection size: 400" diagonal (approx. 8.8m x 5m)
- Projector screen (10m x 7.5m, adjustable height)
- Pole for banner: 8850mm (max. load capacity 130kg; suggested banner size: 6000x940mm)
- 8 spotlights (fixed position)
- Wireless microphones [800Mhz] (6 x handheld, 2 x lapel, 1 x gooseneck)
- Non- adjustable chairs with adjustable tables
- Power outlets at each seat
- Video-conference system
- Interpretation booth (interpretation capacity: 458 seats | two simultaneous interpretation booths: 3 languages | headset available (located inside Auditorium interpretation booth))
- WiFi
- 3 Green Rooms
* University/academic events will be prioritized for the rooms with an asterisk(*). If your reservation conflicts with such an event, we will ask you to move your reservation to another room.