Registration

  • 2025-07-02 - Application and Abstract Submission Deadline
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About the Workshop

Quantum reference frames are a universal tool for dealing with symmetries in quantum systems. They thus arise in seemingly disparate areas. This includes appearing as observers in quantum gravity, as edge modes in gauge theory and gravity, as stand-in references in quantum information protocols in the absence of shared external frames, as reference systems in thermodynamic setups, as an essential tool in quantum foundations for exploring the universality of quantum theory, as the redundant data in quantum error correction, and in many other guises in fundamental physics. They are the tools for describing quantum systems “from the inside”, and a core development is that they give rise to a novel quantum covariance of physical laws and properties.

This workshop will bring together leading experts on quantum reference frames and the many related subjects in the first focused event in the new era of quantum frame covariance. Owing to their diverse range of applicability, a number of approaches to quantum reference frames have emerged. This event will reflect these diverse developments and aim to unify and streamline them. Our goal is to bring representatives from different approaches and disciplines in which quantum frames appear together to discuss and foster building an emergent community. The workshop will include contributed talks, discussions, a poster session, and some social activity.

Quantum Reference Frames 2025 is co-funded by the Quantum Information Structure of Spacetime consortium.

Table of Contents

Click here to download the poster:

QRF2025 Poster

Invited Speakers

  • Shadi Ali Ahmad (NYU)
  • Caslav Brukner (IQOQI Vienna)
  • Anne-Catherine de la Hamette (IQOQI Vienna/ETH Zurich)
  • Stefan Eccles (Penn State)
  • Laurent Freidel (Perimeter)
  • Thomas Galley (IQOQI Vienna)
  • Flaminia Giacomini* (ETH Zurich/Rome Tor Vergata)
  • Steve Giddings (UCSB)
  • Kristina Giesel (FAU Erlangen)
  • Jan Glowacki (IQOQI Vienna)
  • Henrique Gomes (Oxford)
  • Masahiro Hotta (Tohoku U)
  • Josh Kirklin (Perimeter)
  • Max Lock (TU Vienna)
  • Fabio Mele (U Western Ontario/Louisiana State U)
  • Flavio Mercati (U Burgos)
  • Takayuki Miyadera (Meiji Gakuin U)
  • Markus Müller (IQOQI Vienna)
  • Kasia Rejzner (York U)
  • Robert Spekkens* (Perimeter)
  • Wolfgang Wieland (FAU Erlangen)
  • Edward Witten* (IAS Princeton)

* online talk

There will be contributed talks and posters...
Among the talk submissions, we will select a limited number of 30-minute presentations. Regular contributed talks will be 15 minutes.
Click here to apply
Registration fees ¥45.000 daily shuttles, airport shuttles (at fixed times), lunch, coffee breaks, and banquet included

 

On-site participants who are not invited speakers will be asked to pay a ¥ 45.000 registration fee. This fee includes shuttles from/to the airport (at fixed times), daily transportation to/from the Fuchaku area (where most hotels are) and Seaside House, as well as lunches, coffee breaks, and the banquet dinner at the poolside of the Oriental Hotel on Wednesday, the 15th. Due to capacity limits, we may not be able to offer all registrants the chance to attend in person, depending on the number of applications that we receive. Selected participants will be notified in the first half of July.

Organizers: 

Qubits and Spacetime Unit, OIST

Sergio E. Aguilar-Gutierrez, Gonçalo Araujo-Regado, Julian De Vuyst, Philipp A. Höhn, Luca Marchetti, Javier Pagan Lacambra, Francesco Sartini, Bilyana Tomova

Contact: qrf2025@oist.jp

Venue and Access

Talks will take place in the Sydney Brenner Lecture Theater (Seminar Room B250) on Level B of the Central Building. See the map below for local access information.

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Talks will also be broadcast online; please consult this page later for connection information.

Scheduled shuttles will run between Naha Airport and OIST on Sunday, Oct 12 and Saturday, Oct 18. A daily shuttle will also run between the main hotel area and the venue during workshop days. The schedules will be posted here later. These services are included in the registration fee.

A banquet dinner will be held on Wednesday, October 15th, at the Oriental Hotel poolside venue. (Participation in the banquet dinner is included in the in-person conference registration fee.)

 

Accommodation Information

A limited number of rooms will be provided free of charge and including breakfast for non-invited students and postdocs at Seaside House. Please indicate if you would like to apply during registration. Please note that some rooms may be shared with other participants.

Non-invited participants who cannot be accommodated at Seaside House are kindly requested to book their own accommodation. We recommend staying between the Fuchaku and Tancha area, where many hotels are located. Some suggested hotels along our shuttle route can be found on the map.

A daily shuttle service will be provided between Fuchaku, Seaside House, the hotels in-between, and the venue. The schedule will be posted here in due time.

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Excursion and Banquet

Oriental Hotel poolside

Wednesday afternoon will be dedicated to off-campus excursions, followed by a banquet dinner. There will be a choice between aquatic, hiking and cultural activities; details on the available choices will follow in due time. Participants will be contacted after registration and asked to indicate their preferred choice.

Please note that participants will need to cover additional costs (e.g. entry fees) for certain excursions. Excursion buses are included in the registration fee.

The conference banquet dinner will start at 17:30 at the Oriental Hotel poolside venue (weather permitting, otherwise inside). Shuttle buses will go directly from each excursion to the banquet.

Code of Conduct 

Purpose

To ensure that all participants have a clear understanding of the behavior that is expected of them.

Code of Conduct

We are committed to making our workshops (workshop(s) organized by OIST, hereinafter “our workshop(s)”) an inclusive space for sharing ideas and knowledge. We will not tolerate disrespectful communication, discrimination, harassment, or bullying in any form. As such, all participants attending our workshops are required to comply with this Code of Conduct. To provide all participants the opportunity to benefit from our workshops, we at OIST are dedicated to a positive, safe and harassment-free experience. Harassment in any form is specifically prohibited.

What is Harassment?

Harassment involves continued antisocial or unreasonable actions that violate a reasonable person’s personal rights and/or dignity and cause mental suffering, and thus worsen the person’s environment or make him/her anxious about participation. Behavior that is acceptable to one person may not be acceptable to another, so we ask that you use discretion to be sure that respect is communicated. Harassment intended in a joking manner nevertheless constitutes unacceptable behavior. Speech that is not welcomed or that is personally offensive, whether it is based on gender, age, sexual orientation, mental or physical disability, ethnicity, national origin, religion etc. will not be tolerated.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please bring this to the immediate attention of the organizers. If you wish to report an issue concerning the organizers, you can contact the Conference and Workshop Section directly and submit a confidential report by sending an email to workshop-codeofconduct@oist.jp (use the provided Report Form Template to submit your report. You can attach other type of files to the email if necessary).

All complaints will be taken seriously and responded to by the Dean of Research promptly. Confidentiality will be maintained to the extent that it does not compromise the rights of others. Individuals found in breach of this Code of Conduct will be dismissed from the workshop immediately. Retaliation for reporting harassment is also a violation of Code of Conduct, as is reporting an incident in bad faith.

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