School Age Program Classroom Staff
The University Community Services (UCS) Division focuses on providing campus-wide services that enhance and support the lives of students, staff, and families at OIST. UCS oversees a range of welfare and community services, including Language Education, the Child Development Center, the School Age Program, Educational Support Services, the Ganjuu Wellbeing Counseling Service, the Resource Center, Recreation, and Food Services.
The School-Aged Program (SAP) at OIST supports working parents by providing an environment where children from kindergarten through grade 6 can explore, discover, and collaborate in a respectful, inclusive setting during the out-of-school hours. The program promotes growth through guided learning and creative freedom, helping every child thrive. Staff work in pairs or teams (minimum of 2) to supervise a support unit of up to 40 children per Class.
For children attending local public elementary schools, SAP provides daily bus pick-up and drop-off, monitored by the SAP Classroom Staff to ensure safety.
The After School Program begins at 2:30 p.m. We encourage children to complete homework and enjoy a snack upon arrival. The program offers a library, crafts, board games, outdoor play, and activities tailored to children’s interests, promoting teamwork, creativity, and social skills in a fun environment.
During school holidays when OIST is open, SAP operates from 8:00 a.m. to 6:00 p.m., offering field trips, hands-on crafts, science experiments, guest speakers, and special performances. These activities encourage creativity and exploration beyond the regular routine, balanced with quieter options like reading and personal projects in a relaxed atmosphere.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Childcare (80–95%)
- Implement developmentally appropriate programs and activities for school-age children.
- Maintain an effective, clean, well-organized, and safe environment for School Age Program activities.
- Supervise and support children in both small and large groups (up to 40 children in a group)
- Ride the bus to pick up and drop off children Daily (bus monitor)
- Use appropriate behavior guidance and management practices.
- Provide positive support, redirection, and guidance to children as needed.
Administrative (5–20%)
Communication
- Communicate with families and schools as appropriate, responding to emails and phone calls in a timely manner.
- Report accidents or incidents promptly to parents and the SAP Director.
Operational Tasks (5%)
- Monitor snack and supply inventories, and make purchase recommendations to the SAP Director.
- Preparing snacks, delivering snacks to the classrooms daily, maintaining a clean and sanitary kitchen area, and ensuring snacks are distributed safely to school-age children.
- Update daily attendance records.
- Support transportation coordination, including preparing and updating schedules, and communicating with Facilities and schools as directed.
- Contact Facilities for maintenance requests as directed.
- Assist the School Age Program Director with administrative paperwork related to enrollment for all programs.
- Support planning and preparation for field trips and special programming as directed.
(Required)
- Strong organizational, planning, and administrative skills
- Understanding of child development principles
- Excellent communication skills in either Japanese or English
- Commitment to diversity, equity, and inclusion
(Preferred)
- 1 year of experience implementing programs for children and/or young people
- English (writing, reading and speaking); bilingual in Japanese is an advantage
- Effective computer skills including experience with MS Office (Word, Excel, PowerPoint); ability to track data and produce reports
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa
- Curriculum vitae in English or Japanese
- Cover letter in English or Japanese
- 2-3 reference letters will be required during the final stages of the process.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Part-time, fixed term appointment for 6 months. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances. This contract may be renewed with a limit of 5 years.
5 Hours per day, 5 days per week (Mon-Fri); 1:00-6:00pm for after school programs; either 8:00-16:30 or 9:30-18:00 during holiday program days.
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Thank you for your application. Please note that only candidates selected for an interview will be contacted.