IT Asset Analyst
The Asset & Inventory Analyst manages IT & AV asset lifecycle processes, procurement coordination, compliance reporting, and operational improvement. This role provides guidance to junior staff and ensuring full-circle administration across both IT asset and AV domains.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Lead routine inventory audits, reconciliation activities, and lifecycle tracking.
- Maintain accurate asset records, lifecycle statuses, and compliance documentation.
- Oversee the lifecycle of AV assets, ensuring proper documentation, and compliance with institutional policies.
- Collaborate with IT Operations to ensure ongoing asset availability.
- Manage procurement workflows, including quotation gathering, purchase request creation, and vendor coordination.
- Oversee disposal, transfers, engraving, and unit creation tasks.
- Ensure adherence to asset management policies, standards, and governance requirements.
- Produce detailed asset, lifecycle, and compliance reporting.
- Recommend and implement process improvements to increase accuracy and efficiency.
- Provide functional guidance and task leadership to junior staff.
(Required)
- Bachelor’s degree or certification in IT, Business, Media Technology, or related field.
- 3–5 years of experience in IT asset management and/or AV systems operations.
- Strong expertise with asset or CMDB systems and lifecycle processes.
- Experience designing or supporting AV environments is strongly preferred.
- Skilled in vendor coordination, procurement workflows, and compliance reporting.
(Preferred)
- ITAM/IAITAM, AVIXA CTS, or related certification.
In accordance with the OIST Employee Compensation Regulations(A3).
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Curriculum vitae in English
* Up to 2 references may be requested during the final interview stage.
* Please click APPLY HERE to be redirected to our application platform (Interfolio) and follow the instructions there to upload the required documents.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years.
Contract initially with 6-month probationary period (inclusive).
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Thank you for your interest in this opportunity. Please note that only shortlisted candidates will be contacted.