Appendix A - Reimbursable Expenses
- when not covered by per diem and lodging allowance
(1) Many travel agencies charge ticket processing fees in addition to the actual cost of travel arrangements. Processing fees will be reimbursed by the University.
(2) Many airlines, particularly low cost airlines, charge fees to check luggage, select an aisle/window seat, early check-in, etc. If the traveler deems these services necessary and has the budget to support the fees, these fees will be reimbursed by the University.
Employees will be reimbursed for excess baggage charges in the following circumstances:
When traveling with heavy or bulk materials or equipment necessary for business
When traveling for more than fourteen days.
Documentation must be included with the Travel Expense Report explaining the nature of the excess baggage charge.