29.2 General Considerations
Departments may impose stricter budgetary controls over travel,meeting and related expenditures than those required by this policy. The University reserves the right to apply more stringent requirements on individual travelers.
As a principle, Travel, meeting and related expenditures charged to a sponsored project, or other funding than subsidies such as gifts or grants should follow the guidelines set forth by this policy unless the funding organization, donor or grantor imposes greater restrictions or on the opposite gives more discretion. Proper review of allowable expenses must be made by the Grants and research Collaboration or the Fundraising Office.
The University has appointed a preferred travel agency (PTA) to help minimize risks (financial loss, Duty of Care) and obtain good value for money spent. The PTAs is the only agent recommended by the University and should always be consulted before booking international air travel and other overseas services, except where the use of an alternative supplier is substantially cheaper, low risk and outweighs the other benefits of using the PTAs. The PTAs may incur fees depending on the services required and the method of booking, but overall, should deliver competitive fares and value for money.
Travel to countries for which a travel advisory has been issued by the MOFA of Japan is not advisable. You may access the list of current advisories at the MOFA website.