17.2.2 Ownership of Information Assets

The University owns and controls its information assets [Link: 17.8.2]. The University assigns responsibility for managing and protecting its Information Assets, and ensuring compliance with policy and law, to Information Asset Managers [Link: 17.4.9] and Information Asset Administrators [Link: 17.4.10].

Within research units the Faculty [Link: 17.4.3] serves as Information Asset Manager, and may assign the Information Asset Administrator role to a unit member. Ensuring appropriate management and security schemes for unpublished research data is the prerogative of the faculty, whom must also take into account any pre-existing official agreements that would require additional security or protection of information assets. Note that a primary copy of all research data should remain on OIST managed repositories at all times.

Within Divisions the Vice-President [Link: 17.4.4] services as Information Asset Manager, and may assign the Information Asset Administrator role to one or more Section members.
Corporate Documents and Personal Information are a sub-set of Information Assets, but have additional legal and policy requirements, such as “Public Document Policy Act” and “Law concerning Access to Personal Information Held by Independent Administrative Institutions”, associated with their handling. These requirements as well as separate management and administration roles are detailed here [Link: 12].

Intellectual property, institutional agreements, or other contractual requirements upon the University may modify the ownership and treatment of information assets, these are covered under PRP Chapter 4 [Link: 4] and Chapter 14 [Link: 14].