Admissions and Student Recruitment Coordinator
The mission of the Graduate School of OIST is to provide first-class postgraduate education to the highest international standard. The Admissions and Outreach Section is charged with attracting qualified students to OIST and organizing educational outreach activities to develop a pathway for future talent in science. The Admissions and Outreach Section is further responsible for communications and the maintenance of relationship with alumni.
Position summary:
The Admissions and Student Recruitment Coordinator plays a key role in the admissions and enrollment process, and engaging with prospective students at OIST. This role involves close collaboration with academic staff including OIST students, postdocs, and faculty, as well as with other sections and divisions across the university. The coordinator will actively participate in student recruitment efforts, such as organizing information sessions and science workshops targeting university students in and out of Japan. The role is also responsible to provide admissions guidance to prospective students, and facilitate admission interviews with faculty members.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Application management: Overseeing the admissions application process, from inquiry handling to ensuring completeness, accuracy, and timely processing of applications.
- Admissions: Coordinating interview schedules and other components of the admissions process.
- Student engagement: Providing OIST program information, guidance, and support to prospective students through various communication channels including email, meetings, and online media.
- Student recruitment events: Panning, organizing, and executing student recruitment events and activities such as holding science workshop, campus tours, information sessions, and university fairs to attract potential students.
- Collaboration and communication: Working closely with OIST students, postdocs, and faculty members to align recruitment efforts with divisional and institutional goals.
- Data management: Maintaining accurate records and databases related to applicants, enrollment statistics, and student recruitment activities.
- Reporting: Generating reports and analytics to assess the effectiveness of admissions and student recruitment strategies.
- Other: Provide support for other section administrative tasks as needed.
(Required)
- Bachelor’s degree or equivalent
- Proficiency in English and Japanese
(Preferred)
- Experience in organizing events or workshops
- Experience in working with websites and social media
- Strong oral, written, presentation, and interpersonal skills
- Experience in studying or working in an international environment
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)