39.1 Policy for Employees
The OIST Graduate University (University or OIST, as applicable) has procedures in place that provide employees with the following review processes for resolving complaints about inappropriate treatment or actions.
For disputes or allegations relating to Respectful Workplace Policy violations, every employee is entitled to use the external hotline to reach OIST-designated outside independent mediators who provide external consultation and reporting services. Alternatively, every employee can directly consult the Vice President for Human Resource (VPHR) [link:39.4.3].
Cases where the main issue is academic, scientific, or research misconduct or non-compliance are managed by the Dean of Faculty Affairs and the Chief Operating Officer (COO), in accordance with the procedures provided for in PRP 23.4.
Conflict of interest issues are managed by the COO in accordance with the procedures provided for in PRP 22.1.
For all other non-harassment disputes, every employee should discuss and attempt to solve disputes with the immediate supervisor or Unit, Section, or Division head. If the issue cannot be resolved within the Unit/Section/Division, the employee may contact the Vice President for Human Resource (VPHR) for further steps for resolution, provided, however, that every employee should attempt to solve disputes in accordance with the procedures provided for in 39.6.1.