29.2.4 Expenses Incurred by Accompanying Spouse or Personal Guest

Generally, the expenses of a spouse, family, or other accompanying the business traveler are not reimbursable.

29.2.4.1 Exceptions may be granted with the approval of the President if one of the following conditions are met:
  • The spouse, family, or other accompanying the business traveler has significant role in the proceedings; or
  • The spouse, or other accompanying the business traveler is involved in fund-raising activities.
29.2.4.2 This exception is only available if
  • the Spouse or other accompanying guest is registered on the travel request,
  • the business purpose for the spouse or other accompanying guest is stated, and
  • the accompanying person’s and business traveler's expenses are clearly identified and demonstrated on the Authorization for Payment.

29.2.4.3 Exceptions stipulated in Business Travel Support Program for child -rearing employees, students, and invited guests may be granted with the approval of the Vice President for Gender Equality and Human Resource Development for the program.

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