19.4 Responsibilities

Persons wishing to organize Academic Events must notify the Conference and Workshop Section and Public Relations and contact the Workshop Committee Secretariat.

Persons wishing to reserve a room for non-academic purposes must use the University’s online Exchange room reservation system.

Persons wishing to schedule a venue for an externally funded/sponsored academic event must contact the Office of the Dean of Research. 

Persons wishing to schedule a venue for an externally organized/funded event must contact the Office of the Dean of Research.

Persons, including the public, seeking to use University Buildings, Facilities, Grounds must make reservations and obtain any other approvals.

Personnel responsible for making reservations must contact the Community Relations Section to assure that the space is available for the time sought and that its use will not conflict with any other University activities.

The Workshop Committee Secretariat must coordinate with the office of the Vice President for Financial Management (if special expenses are involved), with the office of the Vice President for Buildings and Facilities Management (availability of venues – conflict with construction or similar activity – security issues), and with the Office of the Dean of Research.

The Vice President for University Community, Child & Youth Services is authorized to determine, on a case-by-case basis, whether requested use of areas other than Common Spaces for a non-University purpose may be permitted.