16.3.7 OIST clubs

OIST clubs can cover a wide range of interests including sports, arts and crafts, culture, technical and scientific activities.

16.3.7.1 Clubs Role
OIST clubs promote communication within OIST bringing together people of very different professions and cultural backgrounds.  
In addition OIST clubs help integrate newcomers and their families both with the local population and with the OIST community.
 
16.3.7.2 Membership of OIST Clubs
Clubs are open to all OIST staff, students and members of the local community. The President of a club must be an OIST employee or student.
 
16.3.7.3 OIST Support of Clubs
OIST clubs should be self-financing through membership fees and fund raising activities. However in exceptional circumstances a club can ask for financial support from the OIST administration.  Such circumstances could be expenses for the setting up of a club and buying essential equipment.
 
16.3.7.4 OIST Clubs Steering Group
The group decides on the suitability and financial viability of proposed clubs and give recommendations to the OIST Executive on possible funding. The group is composed of a representative from the Administration, the Graduate School and the Research sector. The Chair is the VP for Communications.
 
16.3.7.5 Creating a Club
Application to set up an OIST club should be presented to the OIST Club Steering Group. The application should explain the purpose of the club, equipment and location needs, a financial model, safety and insurance aspects, the name of the President.
 
16.3.7.6 Logo Use
Use of OIST logo on clubs material or sporting kit must adhere to the University Graphics Standard Manual.
 
16.3.7.7 Club Restrictions
OIST does not support political or religious clubs. Clubs must adhere to university policies, rules and procedures.
 
16.3.7.8 Club Web Site
A web site is mandatory for each club explaining the activities, the club officials and a sign up form. The sites are hosted on the OIST groups server.
 
16.3.7.9 OIST Facilities
OIST clubs can use university facilities, such as meeting rooms, free of charge. However priority will always be given to academic use.

 

Table of Contents