12.8 Definitions

12.8.1 Personal Information

Personal information is information about a living individual, which can identify the specific individual by name, date of birth or other description contained in such information (including information that can be compared with other information and thereby identify the specific individual).

 

12.8.2 Corporate Document

Corporate Document is a document and record, including any graphics and electromagnetic record (referring to any record created in electronic, magnetic, or any other form that cannot be read without electronic assistance) that is prepared or acquired by University officers or employees and held by the University for organizational use.

Research data, lab notebooks, research papers, and other similar documents and records that are prepared in research activities and which are not intended for the organizational use of the University are not regarded as Corporate Documents.

The definition of Corporate Documents also excludes any official gazettes, white papers, newspapers, magazines, publications, or other materials that are published, and/or are sold, to a large numbers of unspecified persons.

 

12.8.3 Department

Departments are the basic business unit under the implementation of this policy.

 

12.8.4 National Archive

National Archive is an archive established by the Independent Administrative Institution National Archives of Japan.

 

12.8.5 Officers

Officers are: the Chief Executive Officer, Vice Executive Officer, Members of the Board of Governors, and Auditors.

 

12.8.6 Review Standards

The review standards are standards provide criteria for judgments on whether requests or applications are to be accepted or not, based on the provisions of related laws and regulations.