Travel and OIST Guests
All travel by OIST staff, community members, and visitors must stop.
Any essential business travel must be approved by the Provost.
Anyone who is involved in essential research activity and critical business on campus and who is coming to OIST after any travel is required to home quarantine.
All international conferences and workshops hosted at OIST are now cancelled or postponed until August 31.
Guidelines for OIST Travel
- The government of Japan has imposed an entry ban on the vast majority of foreign travelers. This is in place “for the time being” with no date yet published for when it will end. The ban applies to everyone who has recently traveled to high-risk countries. Visas issued in a vast majority of countries have been suspended. OIST international staff and students, please note: foreign nationals with a Japan residency card and valid work visa are included in this entry ban. You are currently NOT permitted entry to Japan if you leave the country and seek to return. A total of 87 countries across six continents are named. They include China, South Korea, the Philippines, Indonesia, Thailand, Australia, New Zealand, the United States, Canada, Brazil, Peru, Iran, Saudi Arabia, Turkey and all of Europe.
- Only absolutely essential international business travel by special written permission from the OIST Provost, may take place, and is now very highly unlikely to be approved. For those undertaking only the most essential research activity and critical business on campus, as permitted by the unit or division BCP, there will be double quarantine—fourteen days at the port of entry in Japan followed by fourteen days of home quarantine in Okinawa before access to OIST is allowed. No member of OIST faculty, leadership, staff or community will be exempt from this requirement.
- New hires are now subject to country specific lockdowns and cannot travel. In the unlikely event of an incoming colleague even being permitted to travel, they will subject to double quarantine—fourteen days at the port of entry in Japan followed by fourteen days of home quarantine in Okinawa. People offered jobs by OIST have been advised that their start date may be postponed in response to the global pandemic and current travel prohibitions.
- Only absolutely essential domestic business travel by special written permission from the OIST Provost, may take place, and is now very highly unlikely to be approved. For those undertaking only the most essential research activity and critical business on campus, as permitted by the unit or division BCP, there will be 14 days home quarantine before access to OIST is allowed. No member of OIST faculty, leadership, staff or community will be exempt from this requirement.
- Serious family emergencies could necessitate travel from Okinawa to other parts of Japan. This will be permitted with manager approval, but home quarantine for fourteen days will still be required upon return. Please consult the Work From Home and Taking Leave webpage for more information.
- The Governor of Okinawa Prefecture has advised all Okinawan residents to stay home: 『おうちにいよう！ 家で過ごそうstay home！』, so any personal leisure travel is very strongly discouraged. Tourist amenities and accommodation even within the Okinawa Prefecture bring a heightened risk of infection. If you ignore this advice, undertake leisure travel, and subsequently require home quarantine, you will not be eligible for any form of paid leave if home working is not approved. Please consult the Work From Home and Taking Leave webpage for more information.
Guidelines for OIST Guests and Visitors
- All vendors, technicians, and business visitors are only permitted by special written permission from the OIST Provost. All quarantine requirements for OIST staff also apply to these visitors, and the entire quarantine period is to be paid by the unit or division.
- All general visits to OIST (e.g. school visits, guided and unguided campus tours, weekend tours, group tours, community visits, delegations, conferences, workshops, cultural events, visits from the general public) are cancelled or postponed until August 31. The Community Relations Section has also suspended taking reservations with school visit reservations resuming in September 2020.
- OIST member's family and friends are barred from coming to campus.
Guidelines for Conferences and Workshop Guests and Organizers
In response to national guidelines on the COVID-19 coronavirus issued on Feb 26, 2020, the Okinawa Institute of Science and Technology Graduate University (OIST) Conference and Workshop Section is now adopting the following measures:
International conferences and workshops organized by OIST will be canceled or postponed until August 31 and events beyond that date are under review. In addition, external organizers planning to use our facilities during this period are strongly encouraged to reconsider whether to proceed with their event in light of the request from the Japanese government.
Okinawa Institute of Science and Technology Graduate University deeply regrets the current situation, but we ask for your understanding and cooperation in order to curb the spread of infection.