To stay in line with the evolving OIST policies, the Graduate School will shift to more ‘home office’ working and take the following measures to support social distancing efforts at OIST.
The Graduate School counter desk remains open, but we ask students to contact us by email or phone before visiting us in person. You can find GS contact information from following link: https://groups.oist.jp/grad/graduate-school-administration
email@example.com : student welfare, housing, relocation, health, disability, childcare and safety
firstname.lastname@example.org : student travel
email@example.com : assistantships, allowance, tax matters, and external funding
firstname.lastname@example.org : courses, academic programs, supervisors, and teaching support
email@example.com : thesis examinations, thesis progress, and academic progress
firstname.lastname@example.org : professional and career development and career advice
email@example.com : internship program and RI to PhD pathway
firstname.lastname@example.org : PhD applications and admissions and recruiting queries
email@example.com : student records, certificate issuance, leave requests, and efront
Please directly come to the GS counter if it’s urgent or an emergency. Or you can write us at firstname.lastname@example.org, or call the OIST Helpline 098-966-8989.
The Graduate School personnel will contact you if we require your physical presence to complete administrative work, such as your signature on paperwork, distribution of a New National Insurance Card, etc.
You can still come to the counter to drop off paperwork, such as change request, reports, etc., if necessary. (If sending a PDF via email will suffice, then please do so.)
There is a drop-box at the counter, so please drop off your paperwork in the box.
In all other cases, we will use phone, email or Zoom for further communication while the current situation remains the same.
Updated April 9, 2020
Frequently Asked Questions
- Email GS at email@example.com to let us know if you know of any OIST student being away from Okinawa on national or international travel.
- For student travel plans for April, email justification and planned itinerary to GS at firstname.lastname@example.org. We won’t necessarily deny your travel request. We need to know details to determine how essential these trips are and how to support you.
Just as a general reminder, student business trips that are not reported to GS prior to departure are not covered by the Gakkensai & Gakkenbai Liability Insurance. This is true of GS-funded and Unit-funded trips. Please make sure to submit the Business Travel Form for all business trips and the Leave Request Form for all private trips.
Please immediately follow the guidance listed on the health care page and contact Student Affairs (email@example.com). If there is a medical emergency, please call 119 for an ambulance (service available in Japanese, English, Chinese, and Korean)
Additionally, the Student Affairs Section will provide a room to quarantine if necessary.