Vice President for Financial Management

The Vice President for Financial Management (VPFM) provides leadership for accounting, budget, procurement, and other finance-related tasks for the University. The VPFM directs budget planning, allocation and execution monitoring and negotiates with government agencies for the OIST budget request.  OIST seeks a strategic thinker and effective leader who can build internal and external funding and ensure a stable financial future for the University.

Location 

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities 

  • Provide the highest quality services in budget, accounting, and procurement to the faculty, staff, and students at the University, with emphasis on efficient systems, streamlined processes, and clear policies. 
  • Develop and enhance effective business practices in the University through introduction of up-to-date financial and business information systems to provide electronic, paperless services.
  • Provide ongoing financial analysis using appropriate algorithms to track and predict budget execution and to optimize budget planning, control, and reporting.
  • Prepare and negotiate annual budget requests with governmental funding agencies.
  • Manage the use of internal government subsidy funds according to government accounting rules.
  • Support the University plan for developing external funding and manage external funds use and investment. Implement international standards and practices to encourage growth of a broad range of external funding for the University.
  • Support the development of philanthropic funding and provide management of gifts accounting and investment.
  • Prepare annual budget reports.
  • Oversee risk assessment in finance, liability, and insurance.
  • Support an open communication policy that welcomes comments and suggestions for providing better financial services to the community.
  • Lead long-term strategic financial planning and management of the University, maximizing income and containing costs.
  • Carry out any other duties as required.

Qualifications 

(Required)

  • 5+ years of experience in the budget request process and management of government subsidy budgets from ministries, agencies or other related institutions.
  • Able to advise University Executives on strategic and operational financial decisions, to serve as a partner on financial management strategies, and to supervise Financial Management Division members.
  • Able to support and manage IT based financial systems.
  • Able to lead financial operations to ensure implementation of OIST policies and procedures in collaboration with executives and managers.
  • Skilled decision making, with integrity and transparency.
  • Excellent written and spoken communication skills in Japanese, with native level English speaking skills.

(Preferred)

  • Experience in financial management in higher education/research institutions.
  • Experience in financial and administrative staff leadership, preferably in managing people in a multinational environment.
  • Experience in developing and managing external, non-government-subsidy funding.

Report to 

Chief Operating Officer (COO)

Starting Date 

April 1, 2021

Term & Working Hours 

Term: Full-time, fixed term appointment for 3 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: 9:00-17:30

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Benefits:
Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
Welfare pension insurance (kousei-nenkin)
Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or send by post to the following address:
HR Recruiting Support Section

Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Submission Documents 

- Letter of intent in both English and Japanese
- Curriculum vitae in both English and Japanese
- Names and contact information of 3 referees, one of which should be a previous employer

Application Due Date 

October 30, 2020 (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.