Vice President for Buildings & Facility Management
Reporting to the Secretary-General, the Vice President for Building and Facilities Management (VPBFM) is a member of the Executive Committee and provides leadership and oversight for building and facilities maintenance and operations. The VPBFM leads teams responsible for design and construction projects, building operations, maintenance, grounds, custodial services, central power plants, on-campus housing/accommodation management, campus space planning, campus utility planning, and associated budget management.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Provide leadership and oversight to develop and implement short, medium, and long-term building and facility maintenance and operations plans to improve and increase productivity, efficiencies, and cost containment with a focus on best practices, industry trends, sustainability, and innovative solutions for creating environments that are conducive to high-quality research teaching, learning, working and living environment.
- Work closely with the President and the relevant executives to lead the implementation of the OIST campus development plan, including but not limited to:
- Find, negotiate, and liaise with financing partners (e.g., Public Private Partnership, Private Finance Initiative ).
- Program and project management oversight and governance.
- Liaise with municipality and central government officials.
- Devise tendering strategies and negotiate effectively for OIST, ensuring the best possible terms and results from architects, contractors, and vendors involved in the construction, maintenance, and operations of campus buildings, residences, and facilities.
- Work closely with the relevant OIST executives and stakeholders to oversee space allocation and utilization within the campus.
- Work closely with the Vice President of Financial Management in making government subsidy budget requests.
- Ensure the annual budget for facility development and operation is executed cost-effectively, rationally, and accountable.
- Participate in the governance of selection and implementation of the next generation of Enterprise Resource Planning (ERP) systems.
- Any other tasks assigned by the Secretary-General or President.
(Required)
- University degree Bachelor`s degree (Master`s degree preferred) from an accredited university with a focus on architecture, engineering, facility/construction management, building or real estate management, or building technology field
- At least fifteen years of experience in progressively responsible building and facility management positions, preferably at higher education or scientific research institutions, including ten or more years in a supervisory/managerial role and five or more years in the management of facilities in Japan.
- A record of leading organizational change and creating a facilities organization committed to optimizing operations, providing quality service, and delivering services cost-effectively and efficiently.
- Demonstrated ability to work effectively with stakeholders with conflicting interests requiring diplomacy.
- Experience managing building construction projects.
- Strong team management and coordination skills.
- Business-level proficiency in written and oral English and Japanese
(Preferred)
- Clear working understanding of utilities in a campus environment with knowledge of the crucial interrelationships between utilities, master planning, facilities planning, and sustainability.
- Clear working understanding and experience of information technology used in facility management.
Annual Salary:
- In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
Support Program:
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
- Names and contact information of 3 referees, one of which should be a previous employer.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 3 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
9:00-17:30 (Managerial)