Vice Dean of Faculty Affairs

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan.  The campus is located on 85 hectares of protected land overlooking beautiful coastline and coral reefs.  The campus is striking architecturally, and the facilities are outstanding.  Multidisciplinary research is emphasized and there are no academic departments.  The research resources and equipment are managed to encourage easy access and collaborative research.  The university research community is fully international in character with more than 50 countries represented.  English is the official language of the University.   OIST is rapidly becoming recognized by the worldwide academic community as a model for change in education and research.  The Dean for Faculty Affairs is primarily responsible for the support and administration of all faculty members and postdoctoral fellows including recruitment, promotion, and review of research performance and the maintenance of related policies.


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


  • Work with Dean, and with other Deans, Vice Deans, and Vice Presidents. Serve as deputy for the Dean in numerous situations, meetings, and decision-making occasions.
  • Manage administration of faculty and researcher development, and of researcher hiring and management.
  • Proactive administration to achieve results with policy writing, faculty evaluation, faculty recruitment, researcher HR, faculty and other researcher appointments and promotions, and other faculty affairs.
  • Assist with creation of faculty committees.
  • Create and compute faculty quality and performance metrics; assist with faculty evaluations and reviews
  • Provide leadership in the Office of Faculty Affairs.
  • Ensure compliance with policies, rules, and procedures.
  • Provide direct supervision of office staff as needed.
  • Other duties and tasks in the Faculty Affairs Office as needed. Examples include participation in committees for, management of, or liaison with
    • Space Allocation, Researcher reviews, Conferences and Workshops, Gender Equality and Diversity
    • Faculty Assembly, Faculty Council, Faculty Forum
    • Research misconduct investigations
    • Budget, Auditing, Boards of Governors and Councilors, Cabinet Affairs Office
    • Library, Science and Technology Group, Dean’s Research Group, researchers’ community, Research Unit Assistants


  • Ph.D. in a science / technology field
  • Demonstrated leadership abilities and judgement
  • Excellent communication skills in English, interpersonal skills
  • Experience in policy writing
  • Faculty rank experience in the sciences or engineering doing funded research
  • University administrative experience in a well funded science research environment for a minimum of three years, including decisions regarding faculty.

Report to 

Dean of Faculty Affairs

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: 9:00-17:30

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations
*Competitive, according to skills and experience. 

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid )
Welfare pension insurance (kousei-nenkin)
Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

If you have any questions, please contact us at recruiting[at]
(replace [at] with @ before using this email address)

Submission Documents 

  • Cover letter in English (and Japanese if available)
  • Curriculum vitae in English (and Japanese if available)
  • Names and contact information of 3-5 referees, one of which should be a previous employer

Application Due Date 

April 30, 2020 (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website