Tokyo Office Director

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

The Okinawa Institute of Science and Technology Graduate University seeks an energetic, innovative, and self-motivated Director for its new Tokyo Office.
OIST is a dynamic new graduate university of science and technology located in Okinawa Prefecture, Japan that operates in English and is global at every level. The Tokyo Office Director reports directly to the President of OIST and serves as an “ambassador” for the University in order to expand and deepen ties with leaders in government, industry, philanthropy, journalism, and academia in Tokyo. The Director will collaborate with multiple stakeholders within OIST to help them maintain and grow Tokyo-based networks as well as provide critical information that can assist OIST fulfill its bold mission. The Director will also assist in developing and conducting events in Tokyo in partnership with OIST executives. 

The ideal candidate will possess a deep understanding of Japanese government, industry, and philanthropy, be fluent in Japanese and English, be an excellent communicator, have a flexible mindset and eagerness to work across boundaries, and have knowledge of and passion about OIST and the future of Okinawa.

Location 

OIST Tokyo Office The International House of Japan 5 Chome-11-16 Roppongi Minato City, Tokyo 106-0032 Japan

Responsibilities 

  • Act as an “ambassador” for OIST in Tokyo and other parts of Japan outside Okinawa, including accompanying and representing the President in Tokyo.
  • Participate actively in Tokyo-based events, receptions, and meetings that can expand OIST’s network.
  • Work with the President and other senior executives at OIST to develop strategies for deepening government relations.
  • Promote the interests of OIST in Tokyo through contact with public officials, tracking of pertinent legislation and opportunities, and advocating on behalf of the university on a wide range of issues from policy and regulations to funding for education, science, technology, and innovation.
  • Represent OIST and the President on national-level committees and boards focused on higher education, science, technology, and innovation.
  • Cooperate and maintain regular information flows with the President and other key OIST constituents including but not limited to the Vice-CEO, COO, Vice Presidents, the Provost, Deans, External Affairs Coordinator, the Institutional Development team, and the OIST Foundation.
  • Assist OIST’s Technology Development and Innovation Center to deepen and expand OIST’s relationships with industry.
  • Partner with OIST’s Institutional Development team to expand and cultivate philanthropic donors in Tokyo.
  • Support the Provost and Deans with their efforts to deepen academic ties with institutions in Japan.
  • Contribute to the fulfillment of OIST’s mission through seeking out opportunities that can benefit OIST.
  • Assist with executing Tokyo Based events.
  • Provide information about OIST to constituents in Tokyo. Promote understanding among academia, government, industry, the public, and OIST.
  • Facilitate interactions between OIST experts and those in the Cabinet Office, government ministries, and national agencies seeking expertise.
  • Reinforce the efforts of the President, faculty, and administrators in their contacts with the national government, corporate Japan, and higher education associations.
  • Provide guidance to OIST faculty and staff on organizing meetings and events in Tokyo and help connect to event management resources.
  • Lead the operations of the OIST Tokyo Office.

Qualifications 

  • 10+ years of experience in government and/or industry relations in Japan
  • Access to a Tokyo-based network of leaders in government, industry, philanthropy, or academia
  • Fully bi-lingual in Japanese and English
  • Superior oral and written communication skills
  • An innovative thinker eager and willing to partner with multiple stakeholders to accomplish tasks for the overall benefit of OIST
  • Possess an interest in Okinawa promotion and the mission of OIST
  • Experience in working independently and being self-motivated
  • Be proactive in seeking out and attending networking events and meetings that can raise OIST’s profile in Tokyo
  • A track record of operating collaboratively with team members
  • Excellent problem-solving skills and critical thinking skills

Report to 

OIST’s President & CEO

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 1-2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Monday through Friday 9:30 to 5:30 with occasional evening and weekend hours to attend events and networking receptions

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Submission Documents 

  • Letter of intent in both English and Japanese
  • Curriculum vitae in both English and Japanese
  • Names and contact information of 3-5 referees, one of which should be a previous employer

Declaration 

*OIST Graduate University is an equal opportunity educator and employer, and is working actively toward increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.

*Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy

*Please view our policy for rules on external professional activities(https://groups.oist.jp/acd/information-disclosure/).

*Further details about the University can be viewed on our website (https://www.oist.jp).