Student Travel Support Staff
The Student Travel Support Staff coordinate travel funded by the Graduate School, including student participation in academic conferences, corporate visits, staff business trips, and invitations for Graduate School hosted events. Key responsibilities include assisting with travel applications, making arrangements, handling emergencies, and processing post-travel settlements. The role also involves explaining travel policies to travelers, ensuring proper reporting and communication with senior management, and supporting the Senior Manager in updating travel policies and guidelines.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Handle travel arrangements, travel reimbursements and assistance in visa applications for students, staff and guests of OIST Graduate School.
- Serve as a liaison with other departments to confirm necessary matters and consult the team.
- Provide feedback to the Senior Manager of the Office of the Dean of the Graduate School to revise and update the Graduate School travel policy, rules and guidelines by identifying the areas in need of improvement, consulting other divisions/sections and drafting revisions.
- Train and advise temporary staff in the Travel Team to ensure smooth and efficient operations.
- Other duties assigned by the Senior Manager of the Office of the Dean of the Graduate School.
(Required)
- Associate degree or higher
- Excellent English and Japanese writing and oral presentation skills
- Ability to communicate effectively and professionally with students, administrative staff, researchers and faculty from diverse cultural backgrounds
- Advanced Word, Excel, Power Point skills to generate various reports
- Ability to demonstrate initiative and problem-solving approach
- Ability to work independently and as a member of a team
- Valid Japanese driver’s license
(Preferred)
- Strong knowledge of the living environment in Okinawa
- Prior experience in student support or academic administration at a university
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Cover letter in both Japanese and English
- Curriculum vitae in both Japanese and English
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Thank you for your application. Please note that only candidates selected for an interview will be contacted.