School Age Programs - Program Director

OIST now has almost a thousand people studying or working on campus, and their overall wellbeing is seen as a key to their success at OIST and the success of OIST as an institution as well. In this regard, the University Community Services Division oversees campus community services that enhance the lives of students, staff and families at OIST. The Division is responsible for the management/administration of community services including: the Resource Center, Recreation Services, Language Training, Food Services, the Ganjuu Wellbeing Service, the Child Development Center (CDC), the School Aged Program (SAP), and provision of information and support regarding schooling options for non Japanese families. Some of these sections are financed through fees collected from the users of the services as well as the government subsidies to the University. Staff members in this division strive to foster a spirit of teamwork where ideas are welcomed, conflicts are resolved in a positive and respectful manner, and diversity is valued.  

The School Age Programs - Program Director is responsible for the design and implementation of programming as well as efficient and effective office operations, including oversight of the staff working in the School Aged Program (after school and holiday programs). The number of children in the SAP has increased steadily over the last two years, along with the diversity of the programming offered. The successful candidate will be an effective team member, communicator, listener and decision-maker.


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


  • Oversee the planning, coordination and evaluation of engaging and developmentally appropriate after school and school holiday programs
  • Provide onsite supervision of, and program implementation for, school age children in small and large groups
  • Maintain an effective, well-organized and safe physical setting for the school age programs
  • Create the schedule for all after school, summer and holiday programming
  • Collaborate with the Building and Facilities Management (BFM) section to manage school and afterschool bus services
  • Observe behavior, assess its appropriateness and apply appropriate behavior management techniques
  • Assist SAP teachers as they work with children in small and large groups, including providing homework support
  • Implement conflict resolution strategies to assist children from various cultural backgrounds to understand and celebrate cultural differences.
  • Create and implement activities that develop children's critical thinking and problem-solving skills.
  • Develop and deliver appropriate staff training
  • Ensure all administrative tasks related to registration, payment and enrollment for all programs are performed in a timely, accurate and effective manner
  • Adhere to organizational policies, procedures, and goals
  • Work collaboratively with the broader University Community Services stakeholders
  • Communicate with families regularly, responding to emails and phone calls in a timely manner.


  1. Bachelor’s degree from an accredited college/university, required
  1. 3-5 years’ experience in developing and implementing programs for children and/or young people
  2. Excellent organization, planning and administrative skills; sound fiscal management abilities
  3. Understanding of child development
  4. Excellent communication skills
  5. Effective computer skills including experience with MS Office (Word, Excel, PowerPoint); ability to track data and produce reports
  6. Native level English (writing, reading and speaking) and conversational level ability in Japanese or native Japanese speaker with strong English language skills
  7. Commitment to diversity and inclusion

Report to 

Director of University Community Services

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: 7.5 hours per day, 5 days per week (Mon-Fri); 10:00-18:30 for after school programs; either 07:30-17:00 or 09:00-18:30 (with longer lunch breaks) during holiday programs

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or apply by emailing your Submission Documents to:
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

  • Cover letter in both English (and if Japanese available)
  • Curriculum vitae in both English (and if Japanese available)

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 

Applications deadline will continue until the position is filled. (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity educator and employer, and is working actively toward increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
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