Resource Center Staff

Division Function/Position summary

The Resource Center serves as a source of information and support for the daily living needs of all OIST staff and family members. It provides assistance to the OIST community members in acclimating to their new surroundings, which includes support for daily life and information about various activities and services on and off campus. Support for daily life examples include those tasks related to purchasing a car, renting accommodation, purchasing insurance, making reservations, arranging for phone/SIM cards/internet services, completing required government forms and personal financial transactions, completing the requirements for a driver’s license, and translating various documents related to daily life.

The Resource Center also provides support for visiting researchers. Resource Center staff are responsible for overseeing the registration of this group, guiding these individuals to obtain access to OIST resources and relevant information as they relocate to OIST and when leaving OIST.

Location 

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities 

The successful applicant will be required to:

  1. Respond to the needs of users and provide appropriate information and guidance in a timely manner.
  2. Read, analyze, present and/or interpret/translate general information related to providing support for daily life; explain unfamiliar rues/documents.
  3. Coordinate with Research Units to facilitate access to resources for researchers and invited guests.
  4. Work closely with colleagues from other divisions within OIST that have responsibilities for meeting relocation and daily living needs of OIST employees; coordinate work schedules and services by exchanging information and sharing tasks as appropriate.
  5. Handle confidential information appropriately in consistent with the responsibilities of the role.
  6. Organize time effectively; work to a flexible schedule outside of business hours including weekends as necessary; travel off campus to provide support as necessary.

Qualifications 

 (Required)

  1. Proficient in English and Japanese, both in writing and speaking (TOEIC 860 or higher)
  2. Education equivalent to the completion of the minimum two years of college education
  3. Valid Japanese driver’s license
  4. Excellent computer skills including experience with MS Office (Outlook, Word/Excel/PowerPoint)
  5. Demonstrated ability to maintain a high level of accuracy and attention to details.
  6. Demonstrated strong interpersonal skills, ability to communicate clearly and concisely with co-workers and users, both orally and in writing.
  7. Previous experience working in an international environment.

  (Preferred)

  1. Strong knowledge of Okinawan culture and practical daily life and contacts with local organizations
  2. Previous experience in relocation support and event coordinating

Report to 

Resource Center, Manager

Starting Date 

2022/08/01

Term & Working Hours 

Term: Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Working hours: 9:00-17:30

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
  • Access to Child Development Center
  • Access to Schooling Options
  • Language Educateion
  • Recource Center (Daily Life Support in Okinawa)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Japanese nationals are required to submit both documents in English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.

Application Due Date 

2022/6/25

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.