Research Unit Administrator (RUA)

The OIST graduate education and research program is cross-disciplinary and aims to be at the leading edge of research in science and technology, including the Life Sciences, the Physical Sciences, and Mathematics. OIST units, currently 80 units and growing, conducts interdisciplinary research in eight fields: Physics, Chemistry, Neuroscience, Marine Science, Environmental and Ecological Sciences, Mathematical and Computational Sciences, Engineering and Applied Science, and Molecular, Cellular, and Developmental Biology. The Research Unit Administrators (RUAs) are involved in such world-class research by performing a full range of administrative duties so they can achieve their objectives.

Location

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities

Provide day-to-day administrative support for faculty and researchers, and including but not limited to:

Calendar management, travel arrangements, budget management, procurement of research goods and services, expense settlement, etc.
Event management, including administrative duties and other pre, on-site, and post-event liaison with internal and external parties
Operational support for Visiting Scholar Programs
Daily bilingual (Japanese-English) administrative support
Hiring arrangements, including corresponding with applicants, publishing job advertisement, etc.
Management of annual report, scientific productivity data, and website of research unit
Other administrative duties including operational support for Faculty Affairs Office

Qualifications

Required

Proven ability and communication skills to respond flexibly to the demands of diverse requesters from around the world
Effective organizational and prioritization skills, with demonstrated high level of accuracy and attention to details
Ability to speak and write in English and Japanese at a business level
High degree of personal initiative, be a self-starter
Computer skills in software (MS Office: Excel, Word, PowerPoint, and Outlook)
Bachelor’s degree or equivalent practical experience

Preferred

At least three years of secretarial experience
Working experience in international research institution/university

Report to

RUA Group Manager, Faculty Affairs Office

Starting Date

As early as possible

Term & Working Hours

Term: Full-time, fixed term appointment for 1 year. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits

In accordance with the OIST Employee Compensation Regulations

Benefits:

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
Access to Child Development Center
Access to Schooling Options
Language Educateion
Recource Center (Daily Life Support in Okinawa)

How To Apply

Apply by emailing your Submission Documents to:
recruiting[at]oist.jp
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Support Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

Submission Documents

Cover letter in both English and Japanese
Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date

August 16, 2022

Declaration

OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
Please view OIST policy for rules on external professional activities
Further details about the University can be viewed on the OIST website www.oist.jp.