Relocation Staff
The Okinawa Institute of Science and Technology Graduate University (OIST – www.oist.jp) will become a model for change in education and research with the best international graduate students, working side by side with world-class faculty in modern well-equipped laboratories. Beautifully situated on the island of Okinawa, OIST relies on a cross-disciplinary approach, with an emphasis on creativity and exchange, to offer unique, individualized graduate training. OIST is a university with no departments, eliminating artificial barriers between people working in different fields, but many nationalities, with students and faculty being attracted from all over the world. Concentrating initially on Neuroscience, Molecular Sciences, Mathematical Sciences, Environmental and Ecological Sciences and Physical Sciences, OIST is bringing some of the best brains in the world to Okinawa to transform the way science and education is done in the global academic world. Relocation staff supports these scientists’ and administrative staff’s relocation and helps their adjustment to a life in Okinawa.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
The Relocation Support Services Section is responsible for ensuring the smooth relocation of newly hired OIST employees from their home (both domestic and international) to Okinawa. This work involves interacting with a lot of people.
Specifically, the Relocation Staff provides administrative support for relocation operations:
- Provide visa related support for employees including preparation/submission of Certificate of Eligibility applications and relevant documents
- Arrange flights, temporary accommodation, processing travel expenses
- Relocation support for newly hired employees, including field support (e.g. arranging moving, residence registration, open bank account, house hunting, housing contract, etc.)
- Work closely with colleagues from other divisions that provide similar services to relevant people and coordinate work schedules and services by exchanging information and sharing tasks as appropriate
- Manage employees’ visa status, assist visa extension/change
- Support relocation staff (conducting other basic administrative work) as necessary
(Required)
- Knowledge of information security and ability to manage personal information securely
- Hold a valid driver’s license in Japan
- Excellent interpersonal and communication skills
- Advanced Japanese and English language skills in reading, writing and speaking (TOEIC 800 or higher)
- Pro-active and flexible to accommodate changes
- Basic computer skills including experience with MS Office (Word/Excel/PowerPoint).
- A minimum education requirement: Associate degree or equivalent to the completion of two-year college education
(Preferred)
- Previous experience working in an international setting, or supporting incoming foreigners
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Cover letter in both English and Japanese
- Curriculum vitae in both English and Japanese
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities: Rules for Concurrent Appointment.
- Further details about the University can be viewed on our website.
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 - 17:30
Break: 12:00 - 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
Thank you for your interest in this position. Please note that only candidates selected for an interview will be contacted.