Recruiting Staff

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 60 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

Position Summary:
The recruiting staff is responsible for coordinating full life-cycle recruiting: recruiting, screening and recommending placement of staff by using creative sourcing methods, managing hiring managers expectations, and developing an excellent relationship with internal and external stakeholders to ensure achievement of staffing goals.


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


  1. Coordinate with hiring manager(s) to determine staffing needs and the best process for the position(s).
  2. Build candidate sources by contacting resources, screen resumes, arrange interviews with candidates, administer appropriate travel arrangements for interviews, conduct assessments and background checks, and extend verbal and written job offers.
  3. Use resources, such as Agencies, Career fairs, LinkedIn, SNS, etc., to identify and attract quality candidates.
  4. Develop and maintain an excellent relationship with internal and external clients to ensure achievement of staffing goals.
  5. Communicate important employment information during delivery of employment offers (e.g., benefits, compensation, relocation, etc).
  6. Manage current candidate activity in system.
  7. Other duties as assigned by the Manager.



  1. Able to build and maintain strong relationships with the recruiting agents and stakeholders.
  2. Able to multitask and handle a variety of recruitment positions.
  3. Capable of managing online recruitment resources such as LinkedIn, SNS, etc.
  4. Excellent written and spoken communication skills in English and Japanese.


  1. Experience working in an international environment where a large portion of the employees are internationally recruited.
  2. Recruiting experience in stat-up, tech companies is a plus.
  3. Hands-on knowledge of recruitment tools.

Report to 

Recruiting Support Section Manager/Associate Vice President

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Working hours: Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations
Annual salary: 3.2 million ~ 7.3 million yen (Job class: Administrative II-III, A2-3)


  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid )
  • Welfare pension insurance (kousei-nenkin)
  • Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)


How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Submission documents:
- Cover letter in English and Japanese
- Curriculum vita in English and Japanese
- Names and contact information of 3~5 referees, one of which should be a previous employer

or send by post to the following address:

HR Recruiting Support Section

Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]
(replace [at] with @ before using this email address)

Application Due Date 

July 31, 2019 (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages women and minority candidates to apply.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website