Project Coordinator

The position

The project Coordinator will be responsible for overseeing all aspects of cost-related decision-making for IT projects. Its work is to ensure that costs are controlled and managed effectively while also ensuring that quality standards are met or exceeded.

  1. Analyzing IT costs by studying historical data, identifying trends in expenses, and recommending cost- reduction strategies
  2. Monitoring budgets and expenses to ensure the completion of projects
  3. Working with other departments to identify opportunities for increasing efficiency or improving workflow processes within the organization
  4. Recommending changes to IT methods/processes based on data trends analysis
  5. Forecasting labor needs for future projects by analyzing workloads and project schedules
  6. Managing projects from start to finish, including planning, organizing, staffing, budgeting, forecasting, scheduling, and reporting results
  7. Recommending ways to improve processes to save time and money


  1. Bachelor’s degree in accounting, business administration, finance, or another closely related field. A Master’s degree in business administration (MBA) is a plus.
  2. At least 2 years working in the procurement of IT services, contract negotiation, due diligence for IT products, and vendor management. Understanding of procurement of IT goods/services for publicly funded institutions.
  3. The ability for creating budgets for projects or tasks. This can include estimating the costs of materials, labor, and other expenses. Candidate should use previous knowledge of the industry to estimate costs and create realistic budgets.
  4. The ability to read and interpret financial data to review budgets and forecast costs. Understanding financial data and interpreting it to make informed decisions about project costs.
  5. Project management skills. This will include scheduling, planning, and monitoring the project’s budget, creating a cost estimate, determining the most cost-effective methods for completing a project and ensure that the project stays within its budget.
  6. The ability to identify risks related to project budget expenditure (internal & external). The candidate can foresee risks related to labor, software, equipment, and administration of the project and deliverables.
  7. Communication skills with clients, other departments, and suppliers. Effective communication to convey information clearly and answer questions related to project status, budgets, and other important details.
  8. Leadership skills can help you motivate your team and encourage them to work together to meet project deadlines. The candidate can also use leadership skills to help manage client expectations and ensure that OIST meets their needs. Leadership skills can also help this position guide the team through any challenges they may face.
Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations


Submission Documents
  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese
  • Names and contact information of 3 referees, one of which should be a previous employer

* Applicants whose native language is Japanese are required to submit both documents in English and Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
Job Type
Starting Date
As early as possible
Employment Term

 Full-time, fixed term appointment for 1 - 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.  

Working Hours

Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)

Report To
Project Planning and Implementation Section Manager
Application Due Date
27 January 2023

We thank all those who apply but only those selected for further consideration will be contacted.

If you have any question, please contact us