Procurement Staff (Purchasing Team Staff)

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.
 
Taking the future expansion of OIST into account, we continuously need this position to ensure timeliness, transparency, and impartiality on our procurement activities. The duties of this position are to process contracts and the related administrations, maintenance of corporate insurance program, and registration of new vendors.

Location 

1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495

Responsibilities 

  1.  Procurement activities including checking purchase requests, placing order, and contract resolution (including contracts in English).
  2.  Communicate with each research units/ administrative sections to make better understanding for procurement Policies, Rules and Procedures
  3.  Registration of new vendors on Accounting System
  4.  Operation and maintenance of corporate insurance program
  5.  Other related works with the above
    *Position may be subject to the initial transfer within Finance Division (Budget, Procurement, or Accounting Section) in the future. Candidate should be able to handle these tasks as well. (This is not a job-specific recruitment.)

Qualifications 

(Required)

1. Working experience of purchasing
2. Excellent communication skill both in Japanese and English and high capacity for clerical business
3. Intermediate level MS Office skill
4. Cost conscious and having sense of compliance for usage of public find
5. Business level English (TOIEC 700)

 (Preferred)
1. Working experience of import and export trade
2. Working experience of budget and accounting

Report to 

Procurement and Supplies Section Manager

Starting Date 

April 1st 2021 onwards

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Benefits:
Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or apply by emailing your Submission Documents to:
recruiting[at]oist.jp
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]oist.jp.(replace [at] with @ before using this email address)

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.

Application Due Date 

Applications deadline will continue until the position is filled. (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • "Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection.
    OIST Privacy Policy"
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.