Procurement Section Staff (Purchasing Team Staff)

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

Taking the future expansion into account, we continuously need this position to ensure timeliness, transparency, and impartiality on our procurement activities. The duties of this position are to process contracts and the related administrations, entering acceptance and inspection data to accounting system, and registration of new vendors.

Location 

〒904-0495 Tancha, Onna-son Okinawa

Responsibilities 

1. Procurement activities including checking purchase requests, placing order, and contract resolution (including contracts in English).
2. Communicate with each research units/ administrative sections to make better understanding for procurement Policies, Rules and Procedures
3. Check slips which went through acceptance and inspection and register the slips to Accounting system
4. Register of new vendors
5. Operation and maintenance of corporate insurance program
6. Other related works with the above

Qualifications 

(Required)

1. Working experience of purchasing
2. Excellent communication skill both in Japanese and English and high capacity for clerical business
3. Intermediate level MS Office skill
4. Cost conscious and having sense of compliance for usage of public find
5. Business level English (TOIEC 700)

 (Preferred)

1. Working experience of import and export trade
2. Working experience of budget and accounting

Report to 

Procurement and Supplies Section Manager

Starting Date 

As early as possible

Term & Working Hours 

Term:
Full-time, fixed term appointment for 2 years. Contract initially with 3 month probationary period (inclusive). This contract may be renewed. 

Working hours:
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations
Annual salary: 3.2 million ~ 

Benefits:

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
Welfare pension insurance (kousei-nenkin)
Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.

*This is a secure file uploading system for handling confidential materials.

Submission Documents 

- Letter of intent in both English and Japanese

- Curriculum vitae in both English and Japanese

- Names and contact information of 3 referees, one of which should be a previous employer

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Application Due Date 

April 30, 2020 (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.

  • Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy

  • Please view OIST policy for rules on external professional activities

  • Further details about the University can be viewed on the OIST website www.oist.jp.