Preschool Assistant Director
As part of continued efforts to improve the educational environment for children of employees and students, OIST is seeking to appoint a Full Time Assistant Director for OIST’s Child Development Center Preschool Program. The Assistant Director will assist the Director in the daily operation of the preschool program for children ages 2 months to 6 years of age. This includes supervising Team Leaders, Classroom Staff and working with the Director to facilitate the further development of our preschool program as it grows.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
1. Management Support
- Ensure efficient on boarding and off boarding of staff and implement required trainings and professional development
- Perform classroom inspections and health and safety checks and provide feedback to teachers
- Advise Team Leaders on planning work shifts, approve time sheets for the Team Leaders
- Supervise staff members in accordance with OIST/ CDC policies and procedures
- Conduct first level interviews for all new CDC employees, and provide feedback for candidates doing circle time
- Deputize along with CDC Head of Administration in the absence of Director
- Support Group Leaders regarding inquiries and concerns from parents or staff
- Assist the Director in evaluating Team Leaders and Classroom Staff
2. Operations
- Assist the Director to create and implement policies and procedures.
- Advise teachers on appropriate target outcomes, teaching methods, behavior management and curricula for preschool programs
- Plan and execute center events including budget management
- Ensures compliance with CDC and OIST Health and Safety policy and procedures
- Coordinate with Facility Management Section for maintenance of the CDC buildings and facilities
3. Communications
- Schedule and facilitate the monthly Team Leader Meeting and take meeting minutes.
- Update the Director with information regarding the care and safety of children as well as any staff or operational issues as necessary
- Attend and participate in internal and external meetings, and center events, as requested
- Contribute to the creation of school newsletters in collaboration with CDC Head of Administration, Team Leaders and Classroom Staff
- Support website, email distribution lists and required forms as needed
4. Other
- Support the collection of necessary data and information for decision making, auditing and reporting purposes
- Assist with other daily duties as needed
(Required)
- Bachelor’s Degree in any field or an Associate Degree in Early Childhood Education
- Effective computer skills, including experience with MS Office (Word, Excel, PowerPoint)5 years of experience working in an International Preschool Environment
- Strong Japanese and English communication skills
- Teaching Certification (from any country) or willingness to pursue teaching licensure
- Valid Japanese drivers’ license
(Preferred)
- Experience in the design of curricula for nursery & preschools
- Leadership experience in a teaching environment
- CPR/ First Aid Certification
In accordance with the OIST Employee Compensation Regulations
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in both English and Japanese
- Curriculum vitae in both English and Japanese
* Japanese nationals are required to submit both documents in English and Japanese
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website.
Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)