Office of the Dean of the Graduate School Staff

The position

The Graduate School is a division of the OIST Graduate University lead by the Dean of the Graduate School. The Graduate School’s major role is to provide academic services, student support, and administrative support. The Office of the Dean of the Graduate School coordinates the activities of the Graduate School and facilitates communication both inside and outside the division. It also liaises with other institutions outside of OIST. Finally, the Office of the Dean of the Graduate School is primarily responsible for detection of challenges that students may be facing and coordinates intervention measures.


The position will assist in clerical, administrative and other duties of the Section in line with the responsibilities listed below.

  1. Assist in daily administration of the Office of the Dean of the Graduate School.
  2. Perform routine administration tasks in support of purchasing and travel arrangements.
  3. Support coordination of divisional projects and programs.
  4. Telephone reception for the Office of the Dean of the Graduate School.
  5. Official records management for Office of the Dean of the Graduate School.
  6. Assist with special projects as needed.
  7. Provide secretariat support for the Graduate School committees and meetings as needed.
  8. Other administrative tasks as required by the manager of the Office of the Dean of the Graduate School.


  1.     Associate degree
  2.     Excellent English (TOEIC 900 or higher) and Japanese (N1 for non-Japanese) writing and oral presentation skills
  3.     Ability to communicate effectively and professionally with students, administrative staff, researchers, and faculty from diverse cultural backgrounds
  4.     Advanced Word, Excel, Power Point skills to generate various reports
  5.     Ability to demonstrate initiative and problem-solving approach
  6.     Ability to work independently and as a member of a team
  7.     Ability to maintain a high level of accuracy and attention to details and data
  8.     Motivated work in OIST Graduate School
  9.     Valid Japanese Driver’s license


  1.     Bachelor’s degree
  2.     Experience in a university administrative environment.
  3.     Job experience in international environment


Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations



Submission Documents
  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese
  • Names and contact information of 3 referees, one of which should be a previous employer

* Applicants whose native language is Japanese are required to submit both documents in English and Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.

  • カバーレター(和文及び英文)
  • 履歴書及び職務経歴書(和文及び英文)
  • レファレンス(3名の氏名および連絡先、そのうち1名は前職の上長であること)

* 日本語が母語の方は、日本語の応募書類の提出は必須です。
* 採用情報を最初にどこでご覧になったか記載してください。
* 最終面接前にレファレンス(3名の氏名および連絡先)の提出をお願いする可能性がございます。
* 本学では勤務開始前にバックグラウンドチェックを行います。内々定の受諾後、以前の勤務先情報や学歴を含むいくつかの個人情報を本学へ提出いただきます。

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
  • 沖縄科学技術大学院大学(OIST)では、ポジティブ・アクション(積極的改善措置)を採用しており、教員、学生及び職員の多様性を尊重しています。女性及びマイノリティの方々からの応募を歓迎いたします。
  • 応募書類は機密情報扱いとし、応募書類は返却されません。登録された個人情報は、採用選考目的でのみ使用します。
  • 個人情報保護に関する基本方針について
  • 兼業に関しましては本学園の方針をご確認ください。(
  • 詳細は本学園のホームページ参照(
Job Type
Starting Date
As early as possible
Employment Term

Full-time, fixed term appointment for 2 years contract initially


Working Hours
  • Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)
  • Mon-Fri, 7.5 or 9 hour/day work shift between 7:30 - 18:30 *CDC operation hours (8:00-18:00) (Total working hours per month = 7.5 hours/day × prescribed working days of the month)


  • フレックス制(コアタイム10:00-15:00)実働7.5時間×月間労働日数
  • 週5日(月~金)1日7.5時間又は9時間の変形労働時間制労働 (シフトは午前7:30から午後6:30の間に組まれます。保育園の営業時間は午前8時~午後6時まで)
Job Location
Main Campus
Application Due Date
31 May 2023

We thank all those who apply but only those selected for further consideration will be contacted.