Media Section Leader

Reporting to the Vice President for Communications & Public Relations, the Media Section Leader is responsible for strengthening and protecting OIST’s reputation and brand awareness by developing and overseeing local, domestic, and overseas media relations, OIST’s Web and social media content in English and Japanese, creating publicity materials including brochures, posters and electronic newsletters, and collaborating with other universities and research institutions in Japan and overseas on science communication.

The Media Section Leader runs a team comprising of the Media Relations Specialist, the Multimedia Communications Specialist, the Graphic Designer Specialist, and two science communication fellows. S/He is expected to plan, oversee, and execute a budget to carry out the section tasks while running a six-month science communication fellowship for two positions, which includes hiring, training, and personnel development of fellows.

Location 

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities 

  1. In support of VPCPR, capitalize on press relations and OIST’s multiple media channels to develop and implement strategic communications plans to advance OIST’s brand identity, broaden awareness of its outstanding research and education program, and increase the visibility of OIST's programs across key stakeholder audiences worldwide.
  2. Enhance OIST’s visibility in the Japanese press, academia, and industry by engaging in vigorous communication activities, including cultivation of strong working relationships with journalists, as well as organization of press conferences, press briefing sessions, and press visits to OIST for interviews and filming.
  3. Plan, develop, and execute various projects in support of OIST’s communications strategies and tasks, including creation of publicity materials, such as brochures, and organization of public events that generate press coverage and public support.
  4. Plan, hire, train, and nurture science communication fellows, who are essentially the main writers of science articles for OIST.
  5. Write and edit science articles, press releases, and Web and social media content in English and Japanese for OIST to publicize research outcomes and other news about the university in a timely manner.
  6. Facilitate communication between OIST members on one side and external parties on the other, including journalists and government officials who only speak and write in Japanese, in order to ensure smooth operations of the university.
  7. Facilitate internal communications within the OIST community across multiple demographics ranging from faculty and students to postdoctoral researchers to administrative staff, and to family members.
  8. Collaborate with communication teams and press officers of other universities and research institutions in Japan and overseas to enhance science communication by seizing opportunities, such as international conferences, in order to promote networking with journalists and to raise OIST’s profile on the domestic and international arena.
  9. Exercise judgment to prioritize media opportunities, and prepare talking points, speeches, presentations, and other supporting material for OIST leadership as needed.
  10. Oversee the day-to-day activities of the Media Section.

Qualifications 

(Required)

  1. Bachelor's or higher degree in communications, journalism, public relations, marketing communications or a related business or scientific field; advanced degree is a plus (e.g. Ph.D. in science).
  2. A minimum of 3 years of mid-career management experience in science or corporate communications with significant background in external communications.
  3. Strong media relation knowledge and experience, as well as demonstrated skill and comfort in proactively building relationships with journalists.
  4. Written and verbal communications experience including online content, PowerPoint development, key messages, and oral presentation skills in English and Japanese.
  5. Self-motivated, self-reliant, highly disciplined, and well-organized with attention to detail and excellent interpersonal skills.
  6. Strategic approach to media relations activities.
  7. Fluency in both English and Japanese.

(Preferred)

  1. Working experience as a journalist, press officer or press assistant at an institution.

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed. 

Working hours: 9:00-17:30 (Discretionary)

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations
Annual salary: 6.1 million ~ 11.4 million yen (Job class: Manager, A5)

Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
- Welfare pension insurance (kousei-nenkin)
- Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Submission documents:
- Cover letter in English (and Japanese if available)
- Curriculum vitae in English (and Japanese if available)
- Names and contact information of 3-5 referees, one of which should be a previous employer

or send by post to the following address:
HR Recruiting Support Section

Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Application Due Date 

August 31, 2019 (Applications will be screened upon arrival)

Declaration 

OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages women and minority candidates to apply.
Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
Please view OIST policy for rules on external professional activities
Further details about the University can be viewed on the OIST website www.oist.jp.