Media Relations Specialist

Join the Media Relations Team of a rapidly growing English-language graduate university for science and technology. Work with people from over 50 countries. Experience life in Okinawa with its own unique culture. Enjoy cultural events, explore coral reefs, travel around Asia, and participate in an active multicultural university community while contributing to the future of Japan’s most international university. The Okinawa Institute of Science and Technology Graduate University (OIST) is a dynamic graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education, research and innovation.

Under the leadership of the Media Relations Manager, the Media Relations Specialist is to act as the main point of OIST contact for the media. This person will handle all matters related to the press, including responding to media inquiries, conducting media interviews, monitoring and reporting on media coverage, coordinating press conference and press briefing sessions, and developing good working relationships with journalists and other external and internal stakeholders. Other responsibilities include writing and editing for press releases and web stories, social media posting and managing projects within the Communication and PR Division.

Location 

1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495

Responsibilities 

1. Media Relations
To increase OIST’s visibility in the Japanese and international press, academia, and industry, we need to engage in vigorous communication activities targeting these audiences. One key activity is organizing press conferences and press briefing sessions inside and outside of Okinawa and inviting reporters to conduct interviews and video shoots on the OIST campus. Together with the Media Relations Section leader, the Media Relations Specialist will be tasked with these activities associated with the press.

2. Writing and Editing
While English is an official language of OIST, the university operates in both English and Japanese. An essential part of the Media Relations Specialist role is researching, writing and editing press releases in English and Japanese so that OIST can share news in a timely and effective manner. In addition, the Media Relations Specialist writes and produces publications, web content, and other communication content in English and Japanese.

3. Relationship Building
The Media Relations Specialist works closely with journalists, influencers, people from business and academic, government officials, philanthropists as well as OIST executives, professors, scientists, students and administrative staff. Engaging these stakeholders is a key to fulfilling the position.

4. Reporting and Strategy
As a result of the media relations and content creation, monitoring, analyzing and reporting on media coverage is also a major task of a Media Relations Specialist. Reporting requires attention to detail as well as strategic mind. In addition, this person will provide ideas and input to the strategy of the Media Relations Section.

5. Projects
The Media Relations Section has launched several projects, such as brochures, workshops, and fellowships. As the university continues to grow, many more projects are expected to be launched by the Section. A project requires writing up specifications in English and Japanese, and liaising with vendors and other sections within the university. It also requires attention to detail for scheduling, creating programs and editing document associated with a project. The Media Relations Specialist will handle these responsibilities.

(Remarks)
In order to fulfill the responsibility of this position, a Media Relations Specialist needs to commit themselves to learning about OIST research and a wide range of educational and other activities happening at the university. Building long-term rapport with journalists, in particular, requires constant contact with the press to understand their needs and audiences so that OIST can provide and target newsworthy stories.

Qualifications 

(Required)

  • Bachelor’s Degree in Journalism or Communications, or equivalent professional experience
  • Experience with or as a journalist, press officer or press assistant at a Japanese institution
  • Skilled in writing, editing, and proofreading in both English and Japanese
  • Strong verbal communication skills with fluency in both English and Japanese
  • Strong interpersonal skills and demonstrated ability to communicate effectively with a diverse group of people

(Preferred)

  • Science background
  • Working experience in an academic environment
  • Strategic mind

Report to 

Media Relations Section Manager

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed-term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.


Working hours: Flextime (core hours are 10:00-15:00)m 7.5 hours per day (multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Benefits:
Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Apply by emailing your Submission Documents to:
recruiting[at]oist.jp
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Support Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 

Applications deadline will continue until the position is filled. (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.