Media Relations Specialist

The Okinawa Institute of Science and Technology Graduate University (OIST; see www.oist.jp) is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

Position summary:

The primary role of the Media Relations Specialist is to act as the main point of OIST contact for the media. He/she will handle all matters related to the press, including responding to media inquiries, conducting media interviews, monitoring media for OIST coverage, coordinating press conference and press briefing sessions, and developing good working relationships with journalists. Other responsibilities include writing and editing for press releases and web stories, social media posting and project organizations within the Communication and PR Division.

Location 

1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495

Responsibilities 

  1. Press Relations

In order to increase OIST’s visibility in the Japanese and international press, academia, and industry, we need to engage in vigorous communication activities targeting these audiences. One key activity is organizing press conferences and press briefing sessions inside and outside of Okinawa and inviting reporters to conduct interviews and video shoot on the OIST campus. At present, the Media Section leader is the sole person who handles media relations by traveling to Tokyo/other cities or welcoming the press in Okinawa. Together with the section leader, the Media Relations Officer will be tasked with these activities associated with the press.

  1. Writing and Editing

While English is an official language of OIST, the university operates in both English and Japanese. It is an essential part of the Media Relations Specialist’s job to be able to write and edit press releases in English and Japanese so that OIST can spread news about the university in a timely manner. Another language-related important task of the Media Relations Specialist is to produce publications, the web content, and other communication media content in English and Japanese. He/She will also work closely with journalists, vendors, and government officials who only speak and write in Japanese and facilitate communication between them and non-Japanese OIST staff for smooth operation of the university.

  1. Projects

The Media Section has launched several projects since the establishment of the OIST Graduate University, such as new brochures, workshops, and fellowships. As the university continues to grow, many more projects are expected to be launched by the Media Section. A project requires writing up specifications in English and Japanese, liaising with vendors and other sections within the university. It also requires attention to detail for scheduling, creating programs, and editing document associated with a project. The Media Relations Specialist will handle these responsibilities.

(Remarks)

In order to fulfill the responsibility of this position, a Media Relations Specialist needs to commit himself / herself to studying all genre of OIST research and a wide range of educational and other activities happening at the university. Building rapport with journalists in particular requires constant contact with the press to understand what they want so that OIST can provide something newsworthy and target it appropriately. Knowledge about OIST and relationship with the media entails accumulation of experiences by a staff member eager to work for OIST full-time on a long-term contract.

Qualifications 

(Required)

A bachelor’s or more in journalism or communications or equivalent professional experience
Working experience with or as a journalist, press officer or press assistant at a Japanese institution
Fluent in both English and Japanese

(Preferred)

Science background is helpful
Attention to detail

Report to 

Media Relations Leader

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Working hours: Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

Compensation in accordance with the OIST Employee Compensation Regulations
Annual salary: 4.6 million ~ 8.6 million yen (Job class: Specialist I, A4)*
*Competitive, according to skills and experience.

Benefits:

  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid http://www.shigakukyosai.jp/ )
  • Welfare pension insurance (kousei-nenkin)
  • Worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by emailing your Submission Documents to:
recruiting[at]oist.jp
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Support Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Submission documents:

  • Letter of intent in both English and Japanese
  • Curriculum vitae in both English and Japanese
  • Names and contact information of 3 referees, one of which should be a previous employer

or send by post to the following address:

HR Recruiting Support Section
Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

If you have any questions, please contact us at recruiting[at]oist.jp.
(replace [at] with @ before using this email address)

Application Due Date 

October 31, 2019 (Applications will be screened upon arrival)

Declaration 

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website www.oist.jp.