Library Staff (Institutional Repository & Electronic Resources)

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research.

The library mainly collects e-Resources contents and provides various services.  We are also actively disseminating our publication data through the OIST Institutional Repository (IR.)

The Library Staff (Institutional Repository & e-Resources) will plan, implement and evaluate sustainable IR technologies, services and policies. In addition, this person will establish IR curation and publication practices in support of research across OIST research disciplines. This is a highly impactful role as it enables research and scholarship produced by OIST faculty, scientists, researchers, and students to reach the widest possible audience.

The position requires an understanding of and ability to make critical decisions related to scholarly research and publication practices as well as to copyright issues. Strong interpersonal skills will be essential to support and collaborate with faculty, scientists, researchers, and students across all OIST , and will require expertise in library online resources, software applications, especially IR platforms.

This position will be responsible for helping to increase accessibility and worldwide downloads of OIST research and our Library Collections. Expanded download numbers will significantly enhance the global visibility and reputation of OIST research and scholarship.


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


The Library Staff (Institutional Repository & e-Resources) tasks include but are not limited to the following.
  1. Manage the OIST Scholar IR operations, workflows, protocols, policies, and procedures in keeping with IR best practices as well as copyright and other relevant guidelines.
  2. Ensure responsive and timely support for OIST faculty, researchers, students and staff submitting research and scholarship to IR.
  3. Extract and deposit publications and thesis data into IR.
  4. Establish practices for curation of IR in line with national and international standards and best practices.
  5. Maintain quality-check metadata according to standards and conduct quality checks on IR submissions.
  6. Develop, implement and communicate workflows that lower the barrier of engagement with the IR for faculty, researcher and students.
  7. Provide oral and written instruction to IR contributors and users.
  8. Contribute to IR & e-Resources user needs analysis, product evaluation, selection, customization, testing, and implementation or migration of data.
  9. Analyze and track OIST usage of e-Resources usage reports and participate in the preparation of library reports making recommendations for improvement.
  10. Troubleshoot IR and library software issues, and report problems in a timely manner to vendors or OIST IT to ensure that issues are addressed timely.
  11. Develop internal promotion plan for the use of IR and e-Resources at OIST.
  12. Answer general inquiries, fulfill requests related to IR and other library online services.
  13. Assist and edit the library webpage
  14. Support seminars, workshops and orientations included preparing a poster, announcement, scheduling etc.
  15. Support implementation for ORCID by collaborating with other divisions.
  16. Other miscellaneous duties as signed.


  1. Bachelors of Library Science degree required, Masters of Library and Information Science (MLIS) degree preferred.
  2. Previous experience supporting IR or other platforms used to curate and/or provide access to digital assets.
  3. Experience supporting faculty research and cataloging.
  4. Knowledge of and ability to evaluate IR software applications and online library resources.
  5. Knowledge of digital curation standards and best practices.
  6. Ability to exercise good judgment consistent with library policies, rules and procedures.
  7. Ability to identify and solve problems independently and collaboratively.
  8. Ability to prioritize, meet deadlines, and work well under pressure.
  9. Ability to be responsive and flexible to adjust to a changing work environment.
  10. Ability to interact collegially and to communicate with skill, tact, and courtesy with users and colleagues.
  11. Excellent written and oral communications skills in English (required) and Japanese (preferred).
  12. Computer skills and proficiency in MS Office software and document management software.

Report to 

Assistant Manager of the Library Section

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations

Relocation, housing and commuting allowances
Annual paid leave and summer holidays
Health insurance (Private School Mutual Aid )
Welfare pension insurance (kousei-nenkin)
Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

or apply by emailing your Submission Documents to:
(Please replace [at] with @ before using this email address)

or send by post to the following address:
HR Recruiting Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Tancha, Onna-son, Okinawa 904-0495, Japan

Submission Documents 

  • Cover letter in English (Japanese if available)
  • Curriculum vitae in English (Japanese if available)
  • Names and contact information of 1~3 referees when required, one of which should be a previous employer

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 

Applications deadline will continue until the position is filled. (Applications will be screened upon arrival)


  • OIST Graduate University is an equal opportunity educator and employer, and is working actively toward increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. The personal information you provide will only be used to recruitment selection. OIST Privacy Policy
  • Please view our policy for rules on external professional activities(
  • Further details about the University can be viewed on our website (