Library Staff (Institutional Repository & Electronic Resources)
The OIST Graduate University Library primarily collects electronic content and provides various online services necessary for education and research. The Library staff (Institutional Repository/Electronic Resources) mainly responsible for the software and content management of the Institutional Repository and management of electronic resources. The Institutional Repository is a system that stores the University's research outcomes, such as journal articles and doctoral dissertations, and makes them available to the public for free of charge. We collect the research outcomes and metadata from external and internal sources, check the copyrights and archiving policies to see if we can be deposited in our repository, and then perform depositing them in the repository within the scope of the permission. The Library staff (Institutional Repository/Electronic Resources) also assigns the depositing works to other staff members, manages the entire registration workflow to ensure that the work is completed within the timeframe, and makes proposals and improvements to increase efficiency. This is an important task for actively disseminating information on the university's research results through the institutional repository.
Regarding of management of e-resources, the Library staff (Institutional Repository/Electronic Resources) checks the usage statistics of publishers, analyzes the needs of the University, and makes proposals for the most appropriate collection structure.
The Library has a large number of foreign users, so good command of English skills are required to carry out the work. The ideal candidate will have the desire to develop his/her career in the library over a long period of time so that the Library can provide better services as an digital library.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
The Library Staff (Institutional Repository & e-Resources)’s tasks include, but are not limited to, the following:
- Manage publication data, deposit articles in the repository, and support overall repository registration workflow.
- Create and update Open Access Reports for faculty evaluation.
- Manage electronic resource accounts and analyze usage statistics.
- Handle inquiries regarding repository and electronic resources.
- Do administrative works as a Library Committee Secretariat.
- Other duties as directed by the Manager.
(Required)
- Bachelor’s degree required
- Database management experience
- Excellent computer skills and proficiency in MS Office software and library operation software and database
- Ability to prioritize, meet deadlines, and do multi-tasks
- Ability to work with respect for teamwork
- Excellent written and oral communications skills in English
(Preferred)
- Degree in Library and Information Science, computer science, or IT
- Librarian Certificate
- Japanese skills
- University library experience
- Experience using EndNote (Citation & Reference Management Tool)
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in both English and Japanese
- Curriculum vitae in both English and Japanese
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 2 years.
Contract initially with 3-month probationary period (inclusive). This contract may be renewed.
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)