Librarian (Institutional Repository & Electronic Resources)

The position

The OIST Graduate University Library primarily acquires electronic content and provides various services necessary for education and research.  The library also actively disseminates information on the University’s research outcomes through the OIST Institutional Repository (IR). The Librarian (Institutional Repository/e-Resource) analyzes the usage of e-resources in the collection and makes suggestions for the best collection structure for the University. In addition, the Librarian manages the entire workflow of registration operations for institutional repositories and makes proposals for more efficient operations. For this purpose, knowledge of copyright, as well as publication-related identifiers (ORCID, DOI) and Open Access is desirable. Furthermore, knowledge and experience with databases, software applications, and repository platforms is desirable, as the position will also involve maintenance or evaluation of library systems and various software. The library serves many non-Japanese users, so a high level of communication skills in both Japanese and English is required.


The Librarian (Institutional Repository & e-Resources)’s tasks include, but are not limited to, the following:

  1. Manage data of publications by extracting publication data.
  2. Manage repository registration workflow and propose efficient workflows.  
  3. Create and update Open Access Reports for faculty evaluation.
  4. Manage electronic resource accounts and analyze usage statistics.
  5. Handle technical support and troubleshooting of library systems and software.  
  6. Answer inquiries regarding repository, electronic resources, and IT related issues.  
  7. Do administrative works such as scheduling, slide preparation, and taking minutes in English as the Library Committee Secretariat.
  8. Assist and edit the library web pages.  
  9. Input purchase requests using internal systems.  
  10. Operate and promote ORCID (Open Research & Contributor ID) related software.  
  11. Support seminars, workshops and orientations including preparing posters, announcements, scheduling etc.
  12. Other duties as directed by the Manager. 


  1. Minimum 5 years of  university library experience
  2. Bachelor’s degree required
  3. Knowledge of Open Access, electronic resources, copyright, and bibliographic and cataloging
  4. Ability to prioritize, meet deadlines, and multi-task
  5. Ability to perform tasks accurately and with attention to detail
  6. Ability to be responsive and flexible in adjusting to a changing work environment
  7. Excellent written and oral communications skills in English and Japanese
  8. Excellent computer skills and proficiency in MS Office software and document management software


  1. Advanced degree of Master of Library and Information Science (MLIS)
  2. Librarian Certificate in Japan
Compensation and Benefits

In accordance with the OIST Employee Compensation Regulations


Submission Documents
  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website
Job Type
Starting Date
As early as possible
Employment Term

Full-time, fixed term appointment for 2 years, renewable.   

Contract initially with 3-month probationary period (inclusive).  

Working Hours

9:00-17:30 Flextime (core time 10:00-15:00) 7.5hrs per day (Basically  9:00-17:30 but flexible depending on the day.

Report To
Manager of the Library
Job Location
Main Campus
Application Due Date
Applications will be accepted until all positions are filled.

We thank all those who apply but only those selected for further consideration will be contacted.

If you have any question, please contact us