Laboratory Management Staff

OIST was established to contribute to global science and technology, attract the best researchers from Japan and abroad to conduct high-quality research, promote the development of a world-class research base, and play a central role in a knowledge cluster that promotes technology transfer and industrial innovation in Okinawa. To achieve this goal, it is necessary to provide researchers with a world-class research environment. To this end, the Facility Operations Section is expected to provide researchers with the various facilities they need to ensure the success of their research.

This position is primarily responsible for the day-to-day management of special gases required in laboratories, as well as the provision of other room facilities required in laboratories by discussing and ordering the best solution to the researcher's needs with vendors.


1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


Experience and knowledge gained in this position:
Knowledge of the handling of gases (nitrogen, oxygen, carbon dioxide, helium) and refrigerants (liquid nitrogen) required in a laboratory. Knowledge required to calculate, manage, and install utilities, including gases, in a laboratory. The knowledge required to handle gases will be provided after entering the school.

  1. Gas management in research facilities and other utilities planning
    • Manage dedicated laboratory gases (check remaining gas levels, order from vendors, confirm delivery, transport to, and collect from partners, replace gas cylinders).
    • Transport gas cylinders to off-campus (other universities), request processing and collection.
    • Devise and enforce measures to improve the safety of research facilities, including earthquake resistance measures.
    • Conduct asset management of research facilities.
    • Witness and schedule maintenance of laboratory equipment such as special air conditioners.
    • Manage laboratory move-in through contractors. Includes preparation and scheduling of necessary fixtures, utilities, etc.
  2. New construction or renovation of research facilities
    • Conduct interviews with the researcher on the requirements for the laboratory, including architecture, electricity, HVAC, gas, plumbing, LAN, desks, etc.
    • Prepare floor plans and confirm with the client.
    • Verify that the construction plans meet government safety requirements.
    • Negotiate costs, schedules, etc. with the contractor to ensure that the requirements of both the client and the contractor are met.
    • Manage the construction schedule (especially for construction that may affect neighbors with noise, smells, etc.).
    • Approve each step of construction.



  1. Associate degree or higher (best if science-related)
  2. Driver's license (first class, second class, or limited AT is not required)
  3. ability to read and understand mechanical blueprints
  4. TOEIC score of 500 or higher or equivalent English communication skills


  1. Experience working in a multicultural environment
  2. Experience working with CAD (experience working with CAD is even better)
  3. Qualified hazardous materials handler
  4. Fluent Japanese communication skills

Report to 

Senior Manager, Facilities Operation and Use Section

Starting Date 

As early as possible

Term & Working Hours 

Term: Full-time, fixed term appointment for 1 year/2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.

Working hours: Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month)

Compensation & Benefits 

In accordance with the OIST Employee Compensation Regulations


  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid )
  • Welfare pension insurance (kousei-nenkin)
  • Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
  • Access to Child Development Center
  • Access to Schooling Options
  • Language Educateion
  • Recource Center (Daily Life Support in Okinawa)

How To Apply 

Apply by uploading your submission documents HERE*.
*This is a secure file uploading system for handling confidential materials.

Submission Documents 

  • Cover letter in both English and Japanese
  • Curriculum vitae in both English and Japanese

* Please be sure to indicate where you first saw the job advertisement.
* Up to 3 references may be requested during the final interview stage.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to third-party administrators after a conditional offer of employment.

Application Due Date 



  • OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
  • Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
  • Please view OIST policy for rules on external professional activities
  • Further details about the University can be viewed on the OIST website